Real Estate Operations Coordinator

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Oversee the client's calendar, appointments, meetings, and scheduling logistics.

• Facilitate property showings among buyers, listing agents, showing agents, and internal stakeholders.

• Provide assistance with personal administrative tasks, including appointment scheduling and managing calendar conflicts.

• Prioritize daily tasks and ensure that deadlines and follow-ups are met punctually.

• Manage communication across email, text messages, and various platforms.

• Assist with transaction coordination and operational support throughout the real estate journey.

• Update and maintain CRM systems with precise lead and client information.

• Monitor transaction progress, documentation, deadlines, and communications.

• Collaborate with vendors, agents, and service providers to ensure operational efficiency.

• Support process execution and ensure that workflows are consistently followed.

• Deliver high-level administrative, operational, and transaction support to a real estate executive.

⛳️ Requirements

• A minimum of 3 years of experience in executive assistance or Real Estate Operations.

• Proven experience in supporting a real estate business or transaction coordination team is required.

• A stable work history, ideally with 2+ consecutive years in prior roles.

• Excellent verbal and written communication skills in English; C1 English level is necessary.

• High organizational skills and strong attention to detail.

• Experience in managing schedules, calendars, appointments, and multiple priorities.

• Ability to swiftly learn new tools and systems.

• Proficiency in using Google Workspace and CRM systems.

• Experience working remotely with U.S.-based clients or companies.

• Strong problem-solving skills and the ability to thrive in a fast-paced, dynamic environment.

• Familiarity with project management tools, automation tools, AI platforms, or process optimization is preferred.

• Experience with Notion, Metricool, or real estate-related CRMs is preferred.

• Prior leadership, coordination, or team management experience is preferred.

• Experience supporting high-performing entrepreneurs or executives is preferred.

• Must submit an English resume along with a 30–90 second English audio or video recording.

• A publicly accessible recording link must be provided.

• A screenshot of an internet speed test result must be uploaded.

🏝️ Benefits

• Work remotely.

• Opportunity to collaborate with a high-performing real estate professional.

• Dynamic, growth-oriented environment.

• Chance for continuous improvement and learning new systems/workflows.