Real Estate Lead Follow-Up, CRM & Business Support Virtual Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Make both cold and warm outbound calls to leads and prospect lists provided by clients.

• Adhere to established scripts, talking points, and processes.

• Assess prospects’ interest, motivation, timeline, and real estate requirements.

• Follow up with prospects and current leads via phone, text, and/or email.

• Cultivate leads that require follow-up at a later date.

• Arrange appointments for qualified buyers and sellers.

• Identify interested or time-sensitive prospects that need agent intervention.

• Document notes, dispositions, next steps, and follow-up dates.

• Keep accurate records in Follow Up Boss.

• Update lead stages, tags, notes, tasks, and follow-up activities.

• Organize and clean up CRM records.

• Provide basic activity reports on calls, conversations, follow-ups, and appointments.

• Organize and refresh existing Canva files, folders, templates, and marketing materials.

• Revise and schedule approved social media content.

• Update and distribute an existing Mailchimp newsletter about 1–2 times a month.

• Assist with the organization of files and documents.

• Support marketing efforts for listings and open houses, in addition to follow-up.

• Offer light business and administrative assistance.

• Take on additional recurring operational duties as the role evolves.

⛳️ Requirements

• Offshore independent contractor status is required.

• Experience in cold calling or outbound customer communication.

• Familiarity with CRM systems.

• Proficient verbal and written communication skills in English.

• Strong organizational and follow-up abilities.

• Professional telephone demeanor.

• Experience with Follow Up Boss or a similar CRM is preferred.

• Knowledge of email and calendar platforms is necessary.

• Proficiency in Microsoft Office / Google Workspace.

• Availability for 10 contracted hours per week, with the potential to increase to 20 hours/week.

• Available Monday through Friday, with working hours in the late morning/early afternoon PST.

• A native or near-native English accent is preferred (Level A-B).

• Familiarity with Canva, Mailchimp, Meta Business Suite, Instagram/Facebook, and social media tools is preferred, or a willingness to learn.

• Experience in U.S. residential real estate is strongly preferred.

• Prior experience in real estate cold calling, lead follow-up, or appointment setting is strongly preferred.

• Preferred experience includes using Follow Up Boss, Canva, social media scheduling/management, Mailchimp, and general business or executive administrative support.

🏝️ Benefits

• Competitive compensation rates.

• Weekly payment schedule.

• Multiple open roles available.

• Free training and skill development opportunities.

• Continuous support and guidance provided.

• A dynamic community that is always ready to assist you.

• Potential for increased hours and responsibilities based on performance and business requirements.

• Opportunity for a long-term position.