Real Estate Administrative Assistant, British Columbia Experience Required

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Prepare, organize, and maintain documentation and paperwork related to listings.

• Coordinate with photographers, videographers, floorplan providers, and other media vendors.

• Schedule and monitor appointments and deliverables related to listings.

• Upload, update, and ensure accurate property details in the MLS.

• Review listing information for precision and completeness.

• Collaborate with clients throughout the listing process, providing timely updates.

• Ensure completion and submission of listing documents for brokerage compliance.

• Monitor listing deadlines and address any outstanding requirements.

• Prepare offer documentation and assist with administrative tasks related to contracts.

• Track transaction milestones, deadlines, contingencies, and necessary documentation.

• Maintain organized transaction files and records.

• Coordinate with clients, agents, brokers, lenders, title/escrow companies, and other stakeholders.

• Follow up on outstanding documents, signatures, approvals, and conditions.

• Maintain client information, interactions, follow-ups, and notes within the CRM.

• Set up and manage automated email drip campaigns and client nurture sequences.

• Track client follow-ups and coordinate personalized interactions with clients.

• Monitor incoming and outgoing referrals and provide reports on referral activities.

• Manage Jennifer’s inbox, calendar, appointments, meetings, and reminders.

• Draft professional emails and business communications.

• Prepare reports, spreadsheets, presentations, and other administrative materials.

• Conduct follow-ups with clients, vendors, agents, and business contacts.

• Support marketing initiatives, business organization, client care, and special projects.

• Identify administrative needs and enhance organization and efficiency.

⛳️ Requirements

• Previous experience as an Executive Assistant, Administrative Assistant, Real Estate Assistant, Transaction Coordinator, Listing Coordinator, or in a similar role.

• Experience supporting a real estate professional or business is highly preferred.

• Strong organizational and time-management abilities.

• Excellent written and verbal communication skills.

• High attention to detail and precision.

• Capability to manage multiple priorities and meet deadlines.

• Ability to work independently with minimal supervision.

• Strong follow-through and accountability.

• Professional and client-focused communication style.

• Comfortable using CRM systems, email, calendars, spreadsheets, and online collaboration tools.

• Strong computer skills and digital organization capabilities.

• Ability to manage confidential client and business information with professionalism.

• British Columbia real estate experience is required for this role.

🏝️ Benefits

• $400 Placement Bonus after successfully completing your first 30 days with your first MOD client.

• Independent Contractor Referral Program – Earn up to $330 for every successful referral.

• MOD Cash Advance Program available after 6 months of active service with MOD client/s.

• Comprehensive HMO Coverage for you and 1 dependent, starting after 6 months of active service with MOD client/s.

• Dental Benefits through Maxicare Dental Hub.

• Optical Reimbursement for HMO principal members.

• Group Life Insurance with Accidental Death & Dismemberment coverage.

• Maternity Reimbursement for both normal and Caesarean deliveries.

• 6 Paid US Holidays.

• 7 Additional Vacation Leave Credits after 10 months of active service with the current MOD client.

• 7 Additional Sick Leave Credits after 1 year of active service with the current MOD client/s.

• Unlimited Upskilling Opportunities through MODUniversity.

• Mentorship and collaboration with global leaders and teams.

• Clear career advancement pathways within the organization.

• Diverse, inclusive, and supportive workplace environment.