Quality Assurance Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure that expense submissions from Career Advisors adhere to Federal WIOA, as well as local, state, and corporate guidelines.

• Oversee grant funds and maintain accurate records to ensure that grants remain within budget without incurring disallowed costs.

• Provide financial compliance support and participant reporting in cooperation with Career Advisors, the Project Director, and the Workforce Board.

• Ensure that participant expenditures are entered and processed promptly in line with policies and WIOA budgets.

• Manage and monitor financials for project participants, updating reimbursement status for project grants as needed.

• Assist teams across four counties with monthly project invoices, necessary documentation, and quality assurance reviews.

• Accurately and promptly complete written forms and reports.

• Support audit requirements and respond to program audit requests.

• Offer administrative assistance to teams and programs.

• Contribute to growth and program development initiatives.

• Perform additional duties and projects as required.

• Report directly to the Project Director.

⛳️ Requirements

• An associate degree or higher, or an equivalent combination of education and experience.

• Ability to collaborate with colleagues across various locations and, occasionally, with compliance and audit professionals at customer workforce boards.

• Preferred: 2+ years of accounting experience and knowledge of WIOA contracts/programs.

• Proficiency in MS Excel and Google Sheets; additional experience is a plus.

• Strong teamwork, communication, and interpersonal abilities.

• Capability to interact across all levels of management and staff.

• Keen attention to detail, along with strong organizational, analytical, research, and critical thinking skills.

• Outstanding time management skills and ability to meet month-end accounting deadlines.

• Ability to multitask, take initiative, and work independently in a virtual team setting.

• Competence in handling routine tasks independently.

• Ability to excel in a fast-paced environment while remaining adaptable, proactive, resourceful, and efficient.

• Capacity to meet deadlines and perform under pressure while managing a high volume of work swiftly and accurately.

• Ability to maintain confidentiality and address personnel matters and inquiries with sensitivity, tact, and diplomacy.

• Multilingual or bilingual skills are preferred.

• Successful completion of a background check, including criminal, prior employment, and education verification.

🏝️ Benefits

• 401k with a substantial employer match.

• Medical, dental, and vision insurance, with an employee-sponsored HSA available on qualifying plans.

• Disability insurance.

• Supplemental insurance.