Proposal & RFP Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Take full ownership of the entire lifecycle of RFPs, RFIs, and RFQs, covering intake, requirement analysis, planning, drafting, review, quality assurance, and final submission.

• Examine solicitation materials, pinpoint mandatory requirements, and develop compliance matrices along with workback schedules.

• Create and refine customized proposal responses for Magna’s legal support service lines.

• Tailor responses to align with the priorities, evaluation criteria, compliance mandates, and procurement protocols of law firms, corporate legal departments, insurance carriers, and government entities.

• Conduct interviews with subject-matter experts and business leaders to convert complex operational and technical data into proposal content.

• Oversee the coordination of pricing, staffing, legal terms, data security, compliance, technology, and the necessary input and approvals for implementation.

• Manage standard proposal content, formatting, version control, review cycles, and submission logistics efficiently.

• Ensure that responses are compliant with page limits, forms, attachments, certifications, and portal submission guidelines.

• Keep detailed records of proposal activities, deadlines, submissions, outcomes, and client feedback.

• Develop and maintain searchable libraries of approved proposal content, biographies, credentials, certifications, case studies, and examples of past performance.

• Create reusable templates and standardize intake processes, SME interviews, and proposal workflows.

• Assess proposal-management tools and execute process enhancements.

• Monitor proposal metrics, outcomes, win/loss rationales, competitor insights, procurement practices, and upcoming RFP activities.

• Track government and insurance bid portals while maintaining a 60–90-day RFP calendar.

• Transform proposal content into capability statements, one-pagers, case studies, and other sales or business development materials.

• Collaborate with Marketing and Commercial Operations to ensure cohesive client-facing messaging.

• Report directly to the Director of Sales Operations and liaise with Sales, Operations, Marketing, Finance, Legal, IT, HR, and subject-matter experts.

⛳️ Requirements

• Minimum of three years of practical experience in writing and managing RFP, RFI, or RFQ responses within a professional-services or similarly compliance-focused environment.

• Proven ability to independently handle multiple concurrent proposals from initiation to submission.

• Outstanding writing, editing, and information synthesis skills, with the discretion to craft persuasive yet accurate and compliant content.

• Strong project management capabilities and the skill to obtain timely input and decisions from busy stakeholders without direct authority.

• Exceptional attention to detail, organizational skills, and quality assurance.

• Capacity to learn and write credibly across various complex or technical service lines.

• Comfort in working independently in a remote setting while managing a workload that varies around proposal deadlines.

• Proficient in Microsoft Word, PowerPoint, Excel, and Adobe Acrobat.

• Preferred: Background in legal services, litigation support, insurance, government contracting, or another professional-services context.

• Preferred: Experience responding to government solicitations or engaging with electronic bid portals.

• Preferred: Familiarity with proposal-management platforms like Loopio, Responsive, or QorusDocs.

• Preferred: Experience in developing or enhancing content libraries, templates, and proposal workflows.

🏝️ Benefits

• Opportunity to work in a dynamic and supportive environment.

• Access to professional development and training programs.

• Competitive compensation and benefits package.

• Flexible working arrangements to promote work-life balance.