Proposal Operations Specialist, Data Centers

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Provide administrative assistance to Program Managers, Capture Managers, Client Account Managers, and practice leadership throughout the opportunity and proposal lifecycle.

• Facilitate the intake of new opportunities and ensure accurate pursuit records are maintained.

• Assist in the setup of proposals, documentation, schedules, checklists, and compliance tracking.

• Coordinate contributions from program, capture, technical, finance, and other relevant participants.

• Monitor deadlines, outstanding actions, decisions, and potential scheduling or process challenges.

• Organize pursuit staffing plans and keep updated resumes and qualifications of proposed team members.

• Gather and maintain employee raw labor rates and other pricing inputs.

• Preserve historical data on project fees, spending, staffing, duration, and related information for future proposal budgets.

• Track communications, staffing requests, pricing inputs, commitments, and actions for both domestic and international delivery teams.

• Maintain reports on active pursuits, deadlines, staffing or pricing gaps, client and contractual matters, and leadership issues.

• Enhance proposal templates, trackers, checklists, reporting tools, and standard operating procedures.

• Identify and escalate missed deadlines, incomplete information, resource conflicts, process gaps, and other delivery risks.

• Collaborate with global AECOM teams on data center projects for international clients.

⛳️ Requirements

• BA/BS degree plus 2 years of experience or an equivalent combination of experience and/or education.

• Experience in supporting proposals, pursuits, business development, project operations, or similar activities in a professional services context.

• Capability to coordinate multiple concurrent activities, stakeholders, and deadlines.

• Excellent organizational skills with a keen attention to detail and follow-through.

• Strong written and verbal communication abilities.

• Proficiency in Microsoft Excel, Word, PowerPoint, Teams, SharePoint, and other business collaboration tools.

• Ability to organize and maintain intricate project, staffing, financial, and client information.

• Effective communication skills with project teams, senior leadership, finance, technical professionals, and geographically dispersed teams.

• Sponsorship for U.S. employment authorization is not available now or in the future.

• Preferred: Bachelor's degree in Business, Marketing, Communications, Architecture, Engineering, Construction Management, or a related field, or equivalent relevant experience.

• Preferred: Experience with data center, architecture, engineering, construction, mission-critical, or professional services projects.

• Preferred: Experience in supporting multidisciplinary proposals or complex project pursuits.

• Preferred: Familiarity with staffing plans, labor rates, fee development, proposal budgets, client contracts, MSAs, account information, or commercial documentation.

• Preferred: Experience coordinating with international or remote production and delivery teams.

• Preferred: Experience in developing or maintaining dashboards, automated trackers, Power BI reporting, or similar tools.

🏝️ Benefits

• Medical, dental, vision, life, AD&D, and disability benefits.

• Paid time off.

• Leaves of absence.

• Voluntary benefits and perks.

• Flexible work options.

• Well-being resources.

• Employee assistance program.

• Business travel insurance.

• Service recognition awards.

• Retirement savings plan.

• Employee stock purchase plan.

• Award-winning training and development programs.

• In-person Day 1 onboarding at an AECOM office location.