Proposal Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Coordinate and create tailored proposals, qualifications statements, and requests for information targeted at commercial and government sectors.

• Lead the RFP response process, participate in planning meetings, and manage the coordination of responses to RFP inquiries with input from leadership.

• Organize, compile, schedule, monitor, and deliver proposal and qualification packages by established deadlines.

• Oversee RFP timelines and RFI/RFP deliverables and submissions within client portals.

• Review communications and responses for clarity, formatting, accuracy, grammar, pagination, and uniform presentation; compile PDFs.

• Construct straightforward proposals using standard templates and proofread submissions for accuracy.

• Create and maintain marketing materials, including project sheets, resumes, presentation slides, case studies, folders, and convention resources.

• Develop project/program organizational charts as directed by leadership.

• Maintain project, client, consultant, attendance, lead, budget, and forecast data within databases and spreadsheets.

• Engage in post-award debriefs and adjust proposal strategies as necessary.

• Request Certificates of Insurance and manage vendor registrations via client portals.

• Collaborate between sales and project management teams to produce and sustain project case studies.

• Act as a liaison among divisional departments, legal, and partners.

• Attend conventions and trade shows, aiding in event planning, registration, printing, shipping, and distribution of materials.

• Manage contracts and other client-specific documentation.

• Support the marketing team with additional projects as required.

• Uphold confidentiality, deliver excellent customer service, and adhere to company policies and quality standards.

⛳️ Requirements

• Minimum of 2 years of marketing/proposal experience in the architecture, engineering, or construction sectors.

• Bachelor's degree (B.A. or B.S.) from a four-year college or university in Marketing, Communications, Business, or a related field is preferred.

• Capability to write reports, business correspondence, and standard operating procedures.

• Proficiency in effectively presenting information and addressing inquiries from clients, peers, and technical field staff.

• Ability to identify problems, gather data, establish facts, and draw logical conclusions.

• Capacity to interpret a wide range of instructions and manage both abstract and concrete variables.

• Proficiency in computer applications, including word processing, spreadsheets, and project management software.

• Experience with Salesforce is preferred.

• Strong working knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Microsoft Office Suite is preferred.

• Skills in time management, active listening, critical thinking, and problem-solving.

• Excellent oral and written communication abilities.

• Ability to work independently as well as collaboratively within a team.

• Capability to work remotely.

• Must meet the physical demands of the position.

• Required to have a cell phone and provide personal internet service.

• May need to work overtime with prior approval.

• Must be capable of meeting submission deadlines.

🏝️ Benefits

• Medical, Dental, and Vision coverage.

• Company-matched Retirement plan.

• Generous Paid Time Off and Company Holidays.

• Life Insurance and AD&D coverage.

• Short-Term Disability (STD) and Long-Term Disability (LTD).

• Optional life and pet insurance.

• EAP and Total Wellbeing Lifestyle Programs.

• Tuition Assistance and/or Professional Development.

• Employee Discounts.

• Attractive salary/benefit package.

• Remote work arrangement.

• No company-provided phone or internet; must supply your own cell phone and internet service.