Junior Proposal Manager

This is a fully remote position, open to applicants in Minnesota.

📋 Description

• Assist in the planning, coordination, development, and submission of federal government proposals, including RFPs, RFQs, RFIs, and task order responses.

• Analyze solicitations to determine submission requirements, evaluation criteria, deliverables, and compliance obligations.

• Create and maintain proposal schedules, compliance matrices, outlines, action item trackers, and other proposal management documents.

• Collaborate with subject matter experts, operations staff, business development teams, and other contributors to collect necessary information and proposal content.

• Oversee proposal activities, monitor deadlines, and communicate progress and potential issues to the Director of Proposals.

• Organize and take part in proposal kickoff meetings, status meetings, and structured proposal reviews.

• Independently handle smaller or less complex proposals under the supervision of the Director of Proposals.

• Aid in the final production of proposals, conducting quality checks, and managing electronic submissions.

• Write and edit proposal narratives, covering corporate experience, past performance, management approaches, staffing plans, and other technical or administrative sections.

• Convert technical information into clear, concise, and persuasive proposal content.

• Integrate win themes, competitive differentiators, and customer-oriented messaging into proposal responses.

• Create and format tables, graphics, organizational charts, and other proposal materials.

• Review proposal materials for adherence to solicitation instructions and submission requirements.

• Prepare documentation for Pink, Red, Gold, and other structured proposal reviews.

• Track review comments and coordinate approved revisions.

• Conduct proofreading and quality control checks.

• Maintain version control of documents and organized proposal files.

• Verify required forms, attachments, and document formatting for final submissions.

• Update and maintain proposal content libraries, templates, past performance references, resumes, and reusable materials.

• Assist in enhancing proposal processes, standard operating procedures, and departmental resources.

• Engage in lessons-learned activities and provide suggestions for process improvements.

• Support business development and capture activities by organizing opportunity information and aiding in preliminary proposal planning.

• Develop knowledge of federal acquisition processes, government contracting terminology, and industry best practices in proposal development.

• Pursue continuous professional development in proposal writing, management, and compliance.

⛳️ Requirements

• Bachelor’s degree in English, Communications, Business, Marketing, or a related field, or an equivalent combination of education and relevant experience.

• 1–3 years of experience in proposal coordination, proposal writing, technical writing, business development support, or a similar professional role.

• Strong skills in writing, editing, proofreading, and verbal communication.

• Exceptional organizational skills, attention to detail, and ability to manage multiple assignments at once.

• Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat.

• Capability to follow detailed instructions, interpret requirements, and produce accurate, professionally crafted documents.

• Strong interpersonal skills with the ability to collaborate effectively with individuals across various departments.

• Self-motivated, eager to learn, receptive to feedback, and willing to take on increasing responsibility.

• Ability to work efficiently under pressure and meet stringent deadlines.

• Preferred: Experience in supporting federal government proposals or working within the government contracting sector.

• Preferred: Familiarity with federal solicitations, including RFP Sections L and M, compliance matrices, and proposal timelines.

• Preferred: Exposure to Shipley or APMP proposal development methodologies and color team reviews.

• Preferred: Experience with Adobe InDesign, Microsoft SharePoint, or similar document management and collaboration platforms.

• Preferred: Experience in developing technical narratives, past performance descriptions, or management plans.

• Preferred: Knowledge of federal facilities management, operations and maintenance, environmental services, healthcare support, or other government services contracts.

• Preferred: APMP Foundation certification or interest in pursuing professional certification.

🏝️ Benefits

• Guidance, mentoring, and gradually increasing responsibility for career growth.

• Potential for advancement to a Proposal Manager role.

• Continuous professional development to enhance proposal writing, management, and compliance skills.