Proposal Coordinator

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Proactively organize proposal meetings and delegate tasks; ensure contributors meet deadlines.

• Monitor and communicate required deliverables across various portfolio teams.

• Conduct structured weekly meetings with each portfolio to verify that deliverables are on track.

• Review all proposals for compliance issues and potential red flags immediately after bid decisions.

• Take ownership of compliance expectations, Q&A tracking, and addendum oversight for each active RFP/RFI.

• Oversee submission logistics from start to finish, including portal uploads, physical shipments, and signature documentation.

• Create and maintain proposal templates and frameworks.

• Compile and uphold a formatted backmatter library containing past performance write-ups and resumes/bios.

• Develop a searchable content repository for past performances and standard boilerplate text.

• Assist with short-form and ad hoc client information requests.

• Keep and organize notes from capture/proposal meetings.

• Standardize proposal content and processes across various portfolios.

• Conduct prompt win/loss debriefs.

• Benchmark competitor and other externally won proposals to shape strategy.

• Produce one-pagers and similar marketing materials as required.

• Investigate potential strategic partnerships during quieter proposal periods.

⛳️ Requirements

• Demonstrated experience in proposal coordination, including compliance reviews and complete RFP/RFI submission logistics.

• Strong discipline in Q&A and addendum tracking.

• Highly organized and detail-focused; capable of ensuring accuracy across intricate, multi-contributor documents.

• Experience in creating and maintaining proposal templates/shells and past performance materials.

• Familiarity with utilizing AI tools in proposal development within designated parameters.

• Direct and proactive communication skills; able to schedule tasks, delegate responsibilities, and hold portfolio teams accountable to deadlines.

• Ability to manage multiple concurrent pursuits, competing deadlines, and unexpected/ad hoc requests.

• Must be authorized to work in the United States; Blue Raster does not sponsor work visas.

• Preferred experience in GIS, mapping, IT, or professional-services proposals.

• Familiarity with JIRA or similar tracking tools and content-library/knowledge-management technologies is preferred.

• Exposure to the complete capture process and sales/business development calls or meetings is preferred.

• A creative/design aesthetic for occasional marketing materials is preferred.

• Experience analyzing competitive or externally won proposals is preferred.

• Preference for candidates local to the Arlington, VA area.

🏝️ Benefits

• CareFirst Medical, Dental, Vision with HSA option.

• 401k benefits.

• Paid Time Off that begins on your first day.

• Parental Leave.

• Training opportunities.

• Support for personal and career development.

• Friendly work environment.

• Competitive compensation.

• Opportunities to engage in concurrent projects with clients from the Conservation, Health, Government, Global Affairs, and Education sectors.

• A diverse and inclusive workplace.