Property Management, Bookkeeping Administrator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Address tenant inquiries through email, text, and phone communication.

• Facilitate tenant communications throughout the leasing process, including move-in and move-out notifications.

• Oversee leasing inquiries, applications, appointment scheduling, and lease documentation.

• Track overdue rent notifications and assist with communications related to rent collection.

• Coordinate maintenance requests, assess issues, and collaborate with on-site maintenance teams.

• Ensure accurate property records are maintained within the property management system.

• Handle daily bookkeeping tasks utilizing QuickBooks.

• Process invoices and keep precise financial records.

• Organize receipts and manage supporting documentation.

• Aid in payroll administration and tracking of expenses.

• Assist with transaction coordination and financial reporting across various businesses.

• Reconcile transactions and maintain orderly accounting records.

• Manage shared inboxes and respond to administrative inquiries.

• Schedule appointments and keep organized calendars as necessary.

• Prepare documents and uphold digital filing systems.

• Provide general administrative support across property management, real estate, and construction sectors.

• Acquire knowledge and maintain records within the company’s property management software.

⛳️ Requirements

• Prior experience in bookkeeping or accounting administration.

• Strong proficiency with QuickBooks.

• Exceptional organizational abilities and keen attention to detail.

• Experience in managing invoices, receipts, and financial documentation.

• Strong written and verbal communication skills in English.

• Ability to prioritize multiple tasks across different businesses.

• Comfortable learning new software and working autonomously in a remote setting.

• Previous experience in property management or real estate administration is preferable.

• Familiarity with AppFolio or similar property management software is advantageous.

• Knowledge of leasing administration and tenant communication is preferred.

• Basic experience in payroll administration is a plus.

• Proficiency in Spanish is beneficial but not mandatory.

🏝️ Benefits

• 100% REMOTE.

• $50 birthday bonus.

• $200 testimonial bonus.

• NO TRACKER. NO PROBLEM.

• Opportunity to transition from part-time to full-time.

• Structured training and handover process.

• Potential for growth and increased responsibilities.