Bookkeeper, Administrative Officer

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee incoming emails, organize filing, and manage correspondence.

• Dispatch invoices and attachments to Xero while keeping financial records updated.

• Reconcile daily banking transactions and address any unmatched items.

• Input employee hours and offer payroll support.

• Gather hours and schedules for payroll processing purposes.

• Maintain Xero bank rules, contact information, supplier/customer details, ABNs, GST status, and contractor records.

• Compute weekly fuel levies and handle accounts payable alongside weekly bills.

• Reconcile kilometers, schedules, manifest numbers, contractor names, and job entries.

• Create billing-hours spreadsheets and produce weekly invoices via Xero.

• Process employee wages, superannuation, PAYG tax, and loan schedules.

• Liaise with drivers and contractors to collect PODs and resolve any discrepancies.

• Perform BAS reconciliations and submit monthly BAS statements.

• Calculate diesel fuel rebates while monitoring PAYG and IAS obligations.

• Manage WorkCover remuneration and premium requirements.

• Complete TAR reporting to the ATO through Xero.

• Maintain MyTrucking job schedules, customer data, portals, reports, fuel levies, rate schedules, templates, and vehicle records.

• Transfer finalized MyTrucking jobs to Xero as draft invoices and issue completed invoices.

• Uphold award conditions, payroll categories, allowances, penalty rates, and compliance documentation.

• Monitor superannuation clearing house submissions and rectify any errors.

• Manage the chart of accounts, Xero settings, manual journals, loan schedules, OneDrive records, payment plans, and purchase order details.

• Provide administrative and operational assistance to management.

⛳️ Requirements

• Candidate must be based in the Philippines.

• Strong skills in bookkeeping and financial administration.

• High level of accuracy and meticulous attention to detail.

• Capability to interpret awards, pay rules, and compliance requirements.

• Excellent communication skills with drivers, contractors, and external partners.

• Proficient in Xero, MyTrucking, ComBank, Microsoft Office, and OneDrive.

• Ability to handle competing deadlines while maintaining organized records.

• Strong problem-solving abilities and initiative in resolving discrepancies.

• Must disclose any ongoing roles or client projects.

• Must represent this engagement on LinkedIn as “Independent Contractor.”

🏝️ Benefits

• Work 100% remotely from home.

• Enjoy flexible time management as an independent contractor.

• Align with AU afternoon/evening schedules while accommodating contractor flexibility.