Project Manager, Festival Operations

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Execute projects within the Festival Operations portfolio.

• Oversee workstreams related to production and infrastructure.

• Establish and nurture supplier relationships.

• Discover new commercial opportunities.

• Assist in negotiating and managing ongoing supplier agreements.

• Collaborate with event teams to deliver projects in a cooperative manner.

• Promote cost efficiencies, operational enhancements, and sustainability initiatives.

• Gather, analyze, and organize project-related data.

• Handle meeting administration, track actions, and maintain documentation.

• Conduct regular meetings with Live Nation departments and external suppliers.

• Lead the execution and continuous improvement of production-related workstreams.

• Investigate supplier opportunities and aid in forming commercial agreements and rate contracts.

• Supervise supplier agreements, ongoing deals, rates, contract conditions, and service standards.

• Serve as the primary contact for production and site/infrastructure suppliers, addressing queries as needed.

• Monitor supplier performance, deliverables, issues, and resolutions.

• Work closely with event teams and participate in site visits as necessary.

• Assist in sustainability, efficiency, procurement, and supplier engagement efforts.

• Prepare project documentation, action trackers, meeting agendas, notes, and post-project evaluations.

• Support project governance, stakeholder updates, and tracking of deadlines.

• Aid in legal and contractual documentation processes.

• Coordinate administrative implementation of IT solutions and initiatives for operational efficiency.

• Facilitate process improvements and cost-effectiveness in operations.

• Create and maintain spreadsheets, trackers, and records of project data.

• Manage commercially sensitive information with discretion.

• Undertake additional projects across the Festival Operations portfolio.

⛳️ Requirements

• Relevant experience in a similar role within the live events sector.

• Strong comprehension of the festival and outdoor event industry.

• Preferred knowledge of festival and outdoor event management, including team structures, processes, procedures, design, capacities, and methodologies.

• Excellent task management skills.

• Self-driven and motivated.

• Proficient in Microsoft Excel, Word, and PowerPoint.

• Highly organized and disciplined, with outstanding attention to detail.

• Exceptional written and verbal communication abilities.

• Capable of multitasking in a fast-paced environment.

• Strong problem-solving capabilities.

• Professional demeanor, particularly in high-pressure situations.

• Ability to exhibit integrity, communicate effectively, work collaboratively in a team, proactively seek solutions, challenge inefficient processes, maintain enthusiasm, adapt to change, and ensure accuracy and completeness.

• Willingness to work full-time, including additional weekends and evenings as necessary.

• Ability to travel throughout the UK and Ireland.

🏝️ Benefits

• Access to tickets for shows and festivals.

• Unlimited annual leave.

• Onsite gym facilities.

• Fitness and meditation classes available.

• Complimentary coffee bar featuring a barista.

• Substantially subsidized lunch options.

• Regular staff events.

• An inclusive working environment.

• Support for balancing work and personal life.

• Opportunities for professional and personal development.

• Unique experiences and learning opportunities with talented colleagues.