Project Manager

This is a fully remote position, open to applicants in Wisconsin.

📋 Description

• Report to the Supervisor of the Project Delivery Unit.

• Oversee significant public health technology initiatives for the State of Wisconsin.

• Manage the entire project and product delivery lifecycle, from evaluation and initiation through to implementation, operational transition, and closure.

• Lead activities related to software implementation, rollout, deployment, testing, readiness, and transition to operations.

• Establish and uphold governance structures, delivery controls, escalation pathways, decision-making processes, and performance metrics.

• Create estimates and monitor aspects such as scope, schedules, budgets, resources, deliverables, risks, dependencies, quality, and outcomes.

• Prepare and deliver status reports, recommendations, decision materials, implementation plans, and communications at the executive level.

• Coordinate efforts among internal staff, vendors, contractors, external partners, and subject matter experts.

• Facilitate project workgroups and sub-groups, and coordinate meetings and discovery sessions.

• Prepare agendas for project meetings and ensure that notes document attendees, decisions, and action items.

• Develop project charters and ensure a clear definition of project scope.

• Monitor project progress, annual action plans, financial tracking, risks, and mitigation strategies.

• Provide strategic guidance to DPH Leadership utilizing tools and data.

• Enhance organizational processes, systems, data practices, reporting capabilities, and service delivery.

• Create, implement, assess, and continuously refine standards, policies, procedures, templates, tools, and practices.

• Train, mentor, and coach staff in project management, product management, data management, business analysis, change management, and delivery capabilities.

• Support the safe, confidential, effective, and strategic collection and utilization of public health information.

• Ensure compliance with public health, regulatory, security, accessibility, operational, and approval requirements prior to implementation.

• Collaborate with representatives from privacy, security, legal, procurement, data governance, and compliance.

• Aid in multi-agency governance, grant requirements, public-sector procurement, external reporting, and formal approval processes.

• Manage the performance of vendors and consultants against contracts, statements of work, schedules, service levels, deliverables, and acceptance criteria.

• Assess the effectiveness of project delivery and recommend solutions to management.

⛳️ Requirements

• Over 10 years of experience in managing software implementation and rollout.

• More than 10 years of experience with project controls, including integrated planning, dependency management, risk and issue resolution, and clear status reporting.

• At least 10 years of experience in communication and coordination with stakeholders.

• Over 10 years of experience in cross-functional leadership.

• Experience in organizational change management, encompassing communications planning, training coordination, and readiness for adoption.

• Experience in managing vendor-delivered software or large public-sector implementations.

• PMP certification or equivalent project management training is a plus.

• A Bachelor's degree in project management, business, information technology, public administration, or a related field is preferred.

• Equivalent education alongside substantial experience in leading complex software implementations will also be considered.

• Open to Wisconsin residents only; no relocation offered.

• Work authorization limited to USC and GC only.

• Capability to work independently and exercise sound judgment.

• Ability to manage multiple assignments and deadlines, responding effectively to changing priorities.

• Competence in identifying when issues require escalation while maintaining progress in a dynamic, cross-functional environment.

• Experience working with stakeholders in public health, healthcare, government, community, or regulated programs.

• Familiarity with complex federal and state regulations concerning data use, access, confidentiality, and related matters.

🏝️ Benefits

• Employees are allowed to work remotely.

• Minimal travel within the state (10%-20%).

• Full remote work mode available.