Project Coordinator – Travel

This is a fully remote position, open to applicants in Massachusetts.

📋 Description

• Offer administrative assistance to the Engineering and Construction site team.

• Oversee processes, records, documents, and reports within Oracle Primavera Unifier.

• Train new users on the software and provide technical troubleshooting assistance.

• Verify material deliveries for invoice processing.

• Submit service confirmations and change orders for vendor materials or services.

• Establish administrative third-party accounts.

• Request site trailer items from EPC.

• Arrange for truck orders and secure insurance.

• Order office supplies, site swag, mock kits, and oil sample kits.

• Review and monitor documents.

• Coordinate EPC training requirements and supply contract-mandated documents.

• Generate weekly reports and track POWs, CSUs, and other weekly updates.

• Review EPC documents and ensure correct uploads.

• Upload indicators, commissioning trackers, and component trackers.

• Create service confirmations and change orders for purchase orders.

• Process invoices.

• Submit PO origination requests in GEP.

• Audit project documents.

• Support Legal, Financing, and Independent Engineers.

• Maintain project contact lists.

• Update Unifier.

• Attend or join daily POD, weekly POW, weekly check-ins, and monthly meetings.

• Report to the client management team.

• Travel to sites for kickoffs or other site visits.

⛳️ Requirements

• A minimum of 1 year of experience in tracking project progress, maintaining records, and managing documentation.

• Experience in document control and document management.

• Proficiency in Oracle Primavera Unifier.

• Experience in training end-users on software applications and business processes.

• Technical troubleshooting abilities and user support skills.

• Experience in coordinating material deliveries and keeping delivery records.

• Understanding of invoice processing and accounts payable support tasks.

• Experience in submitting service confirmations, purchase-related documentation, and change orders.

• Preferred experience in supporting utility, transmission, substation, solar, wind, battery storage, or large capital projects.

🏝️ Benefits

• Comprehensive Health and Income Protection Benefits.

• 401(k) Savings Plan.

• Paid Vacations for Qualifying Positions.

• Competitive pay.

• Travel to sites for kickoffs or other site visits is encouraged.