Project Coordinator – travel

This is a fully remote position, open to applicants in Florida.

📋 Description

• Offer administrative assistance to the Engineering and Construction site team.

• Oversee processes, records, documents, and reports utilizing Oracle Primavera Unifier.

• Train new users on software relevant to their departments and job responsibilities.

• Provide technical assistance and resolve troubleshooting issues.

• Verify material deliveries for invoice processing purposes.

• Submit confirmations of services and manage vendor material or service change orders.

• Establish administrative third-party accounts such as UPS and Office Depot.

• Request site trailer items from the EPC.

• Arrange for trucks and secure insurance coverage.

• Procure office supplies, site merchandise, mock kits, and oil sample kits.

• Review, monitor, audit, and upload project documents.

• Coordinate EPC training requirements and provide accurate contract documents.

• Generate weekly reports and uphold weekly reporting, including POWs and CSUs.

• Upload indicators, commissioning trackers, and component trackers.

• Create service confirmations and purchase order change orders.

• Process invoices and submit PO origination requests in GEP.

• Assist Legal, Financing, and Independent Engineers as needed.

• Maintain project contact lists and update Unifier accordingly.

• Participate in daily POD, weekly POW, weekly check-in, and monthly meetings, either in person or via call.

• Report to the client management team.

⛳️ Requirements

• A minimum of 1 year of experience in tracking project progress, maintaining records, and managing documentation.

• Experience in document control and document management.

• Proficient in Oracle Primavera Unifier.

• Background in training end-users on software applications and business processes.

• Technical troubleshooting and user support abilities.

• Experience in coordinating material deliveries and keeping delivery records.

• Knowledge of invoice processing and accounts payable support tasks.

• Familiarity with submitting service confirmations, purchase-related documentation, and change orders.

• Experience with supporting utility, transmission, substation, solar, wind, battery storage, or large capital projects is preferred.

• Applicants must comply with applicable United States and comparable foreign export control requirements, as necessary.

🏝️ Benefits

• Comprehensive health and income protection benefits.

• 401(k) savings plan.

• Paid vacations for qualifying positions.

• Remote work arrangement available.

• Travel to sites for kickoffs or other site visits.