Project Coordinator, Real Estate Expansion

This is a fully remote position, open to applicants in Arizona.

📋 Description

• Monitor lease essential dates, oversee landlord tenant improvement projects, and manage consent packages for all active locations.

• Investigate and manage building, racking, fire, and occupancy permit applications.

• Proactively escalate any delayed permit items.

• Verify jurisdiction requirements prior to business license submissions.

• Keep a jurisdiction log for each department.

• Maintain launch timelines in Smartsheet from the execution of leases through to post-launch stabilization.

• Oversee daily operations of the turnkey construction partner, including schedule assessments, milestone tracking, and deliverable reviews.

• Organize and lead weekly execution and planning meetings.

• Drive action items to resolution.

• Coordinate internal preparedness with IT, Operations, Sales, Finance, HR, and Safety teams.

• Facilitate branch setup transitions, conduct go-live readiness evaluations, and ensure smooth handoffs to branch operations.

• Raise concerns regarding contracts, costs, and schedule risks along with potential solutions and recommendations.

⛳️ Requirements

• 2–4 years of experience in branch expansion, site or store development, construction project coordination, or lease and permit management.

• Proven track record in launching new branches, stores, or sites, preferably managing 10 or more concurrent locations.

• Familiarity with commercial leases, tenant improvements, and the permit and occupancy certificate process.

• Proficient in Smartsheet or a similar project management tool, along with Excel.

• Bachelor’s degree or equivalent professional experience.

• Preferred: Experience in branch expansion within a building products or industrial distribution context.

• Preferred: Background in retail or commercial interior construction.

• Preferred: Experience in warehouse, industrial, or distribution facilities.

• Strong attention to detail with respect to dates, documents, and outstanding items.

• Comfortable engaging directly with landlords, municipalities, and vendors.

• Ability to hold vendors accountable for deadlines while fostering productive working relationships.

• Skillful in providing clear and concise written updates and escalating issues promptly.

🏝️ Benefits

• Fully remote work arrangement.

• Up to 25% travel required.