Project Coordinator, Estimating

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and ensure the accuracy of opportunity, bid, and pipeline information across the company's systems.

• Organize bid calendars, manage deadlines, conduct reviews, and facilitate follow-up activities across the Estimating, Operations, and Business Development teams.

• Identify missing data, conflicting deadlines, and unresolved actions.

• Arrange and preserve bid files and management platform records, including drawings, specifications, addenda, RFIs, proposals, and correspondence.

• Coordinate outreach with subcontractors and suppliers, manage bidder lists, issue bid invitations, distribute addenda, and follow up on responses.

• Monitor bid inquiries and requests for clarification, coordinating approved responses with bidders.

• Assist in the preparation and submission of bids by organizing documents, forms, approvals, checklists, and client portal requirements.

• Prepare and circulate pipeline, bid status, and pursuit reports.

• Record meeting outcomes and action items, and follow up with relevant team members.

• Track bid outcomes, award statuses, and gather win/loss feedback.

• Maintain historical records of pursuits.

• Facilitate the transition of awarded opportunities and documentation to the project execution team.

• Provide administrative assistance to the Bid and Pipeline Manager and estimating team.

• Aid in the efficient movement of opportunities from initial pursuit through to award while ensuring accurate records and communication.

⛳️ Requirements

• 2-4 years of experience in construction or estimating, or related training.

• Experience with multi-site projects is advantageous.

• Preferred experience in construction administration, bid coordination, or tracking opportunities and pipelines.

• Proficient in data analysis and tracking using Microsoft Excel.

• Knowledge of email and calendar management within Microsoft Outlook is essential.

• Experience with Smartsheet and Procore is highly desirable.

• Familiarity with BuildingConnected or similar bid management platforms is preferred.

• Understanding of CRM or pipeline tracking systems is advantageous.

• Ability to utilize Microsoft Teams or similar tools for remote meetings, document sharing, and team coordination is required.

• Must have a reliable internet connection and a workspace suitable for confidential business communications.

• Consistent availability during agreed working hours is necessary.

• Ability to independently manage multiple projects, bid deadlines, and assigned priorities.

• Willingness to travel 0-10% as required.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• Life insurance

• Disability insurance

• Flexible paid time off

• Paid holidays

• Sick time

• Matching 401K plan

• Hands-on experience

• Engaging training programs

• Opportunities to mentor interns and co-ops

• Chance to support industry-leading brands