Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Create technical scopes of work for repair and modification Service Orders pertaining to Department of Defense fuel facilities within the U.S. Army Corps of Engineers RMMR program.

• Formulate scopes in accordance with UFC 3-460-01, API Standard 650, and relevant UFGS.

• Evaluate repair specifications for purchased or fabricated equipment and components to ensure compliance with contractual and material specifications.

• Generate cost estimates for Service Orders, logistics timelines, and construction schedules.

• Collaborate with subcontractors to ensure project package requirements are met.

• Coordinate field execution activities with RMMR Project Managers, USACE Project Managers, USACE engineers, and facility-level Quality Assurance Evaluators.

• Process project packages within established timelines.

• Invoice work completed and review subcontractor submissions and invoices for accuracy.

• Oversee project close-out, confirming work completion, fulfillment of administrative closure requirements, and accuracy of invoice numbers.

• Confirm and utilize GSA schedules to ensure contract compliance.

• Develop, update, and maintain comprehensive project schedules.

• Participate in project team and update meetings, ensuring accurate tracking of service-order statuses.

• Facilitate coordination among clients, contractors, site personnel, and the project team.

• Execute additional responsibilities as assigned by management.

⛳️ Requirements

• A minimum of four years of experience in project management, project coordination, or a related technical field.

• An Associate’s degree or certification in a technical, engineering, scientific field, or a comparable discipline, along with five years of relevant experience.

• Successful completion of pre-employment screenings, including federal background checks, MVR, and drug screening.

• Adherence to the company’s drug and alcohol policy.

• Must be authorized to work in the US or achieve authorization by the start date of the selected candidate.

• Proficiency in the MS Office suite, including Word, Excel, Database, PowerPoint, and Project.

• Capability to utilize or learn software programs such as QuickBase, eMaint, MaintainX, Timberland, and others that manage information and schedules.

• Competence in mathematical concepts, including fractions, percentages, ratios, and proportions.

• Strong problem-solving skills.

• Ability to prioritize workload and manage time effectively.

• Understanding of basic accounting principles related to invoicing and revenue.

• Demonstrated written and verbal communication skills.

• Ability to respond effectively to dynamic situations.

• Capability to lift up to 25 pounds.

• A current, valid driver’s license and proof of insurance.

• Ability to obtain basic security clearances if necessary for access to federal installations or secure facilities.

• Preferred: Experience with USACE projects.

• Preferred: Background in the DoD/civilian fuels or construction sector.

• Preferred: Experience in project estimating for fuel systems.

🏝️ Benefits

• Occasional travel to domestic locations.

• Reasonable accommodations for individuals with disabilities.

• Provision of safety equipment as needed in the field, including hard hats, eye protection, hand protection, and foot protection.