Project Coordinator

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Assist project teams throughout the entire lifecycle by managing schedules, trackers, logs, and action lists.

• Oversee project activities, milestones, scheduled start and completion dates, as well as dependencies.

• Develop, maintain, and disseminate project documentation, including job packs and work instructions.

• Keep records of risks, issues, actions, and changes, raising concerns with the Project Manager as needed.

• Aid in statutory, permit, and notice activities, such as Streetworks, NOIs, and traffic management processes.

• Manage PIANOI as-built submissions and associated network adjustments when necessary.

• Ensure accurate and auditable project records are maintained in accordance with governance and contractual obligations.

• Update schedules, whereabouts, trackers, and relevant systems for daily project execution.

• Coordinate work planning and scheduling for both internal and external stakeholders.

• Facilitate project and operational meetings by coordinating contributions, documenting actions, and following up on unresolved items.

• Generate daily, weekly, and monthly reports by gathering and validating project data.

• Maintain project information across internal, client, and partner systems.

• Identify data inconsistencies, risks, and emerging issues, escalating them as necessary.

• Manage communication, documentation, correspondence, and updates among project stakeholders.

• Foster and sustain relationships with both internal and external stakeholders.

• Execute other reasonable duties as assigned.

⛳️ Requirements

• 1-3+ years of experience in project coordination, project administration, operations coordination, or a similar position.

• Background in supporting projects, programs, or operational teams in a coordination or administrative role.

• Familiarity with the project lifecycle and fundamental project management controls.

• Experience in maintaining project trackers, schedules, logs, and reports.

• Exposure to governance, compliance, or assurance activities.

• Exceptional organizational skills with the capability to manage multiple tasks and deadlines concurrently.

• Keen attention to detail and accuracy.

• Strong written and verbal communication abilities.

• Good stakeholder and client engagement skills, with a solutions-oriented mindset.

• Capacity to learn and implement new processes and technologies.

• Proficient in Microsoft Office, especially Word, Excel, and PowerPoint.

• Fluent in English.

🏝️ Benefits

• Competitive salary package.

• Opportunities for professional development and growth.

• Supportive work environment with a focus on teamwork.

• Flexible working hours and potential for remote work.