Project Coordinator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee and coordinate multiple projects concurrently, ensuring that milestones, deadlines, and deliverables are achieved.

• Create and sustain project plans, timelines, task lists, and progress tracking tools.

• Track project progress and guarantee that tasks are completed as per the established schedules.

• Facilitate activities among various teams and stakeholders.

• Identify and mitigate potential delays, risks, bottlenecks, and dependencies.

• Keep precise project documentation and records.

• Collaborate with teams based in the U.S. and colleagues in China.

• Deliver clear, concise, and timely written updates on project status.

• Follow up with team members and stakeholders regarding outstanding tasks, deliverables, and commitments.

• Communicate roles, expectations, deadlines, changes in timelines, and modifications in project scope.

• Escalate obstacles or issues when further input or decisions are necessary.

• Manage calendars, meetings, follow-ups, and action items effectively.

• Prepare project updates, reports, documentation, and status summaries.

• Maintain records across CRM systems and project management tools.

• Assist with quotations and relevant administrative tasks.

• Provide support for other company projects and operational priorities during times of reduced project management demands.

• Take responsibility for commitments and offer practical solutions to challenges.

⛳️ Requirements

• Proven experience as a Project Manager or in a comparable project coordination position.

• Demonstrated capability to manage multiple projects, timelines, and deadlines autonomously.

• Experience in remote work and coordinating with distributed teams.

• Strong written and verbal communication skills in English.

• Exceptional organizational skills and meticulous attention to detail.

• Proven ability to follow up consistently and ensure that commitments are fulfilled.

• Skilled in identifying risks, solving problems, and appropriately escalating issues.

• Comfortable collaborating with international teams across various time zones.

• Reliable internet connection and a conducive remote working environment.

• Ability to work independently with minimal supervision.

• Familiarity with calendar tools like Google Calendar or Outlook Calendar.

• Experience maintaining records in CRM systems.

• Proficient in Google Workspace.

• Competent in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.

• Experienced with project management tools such as Asana, Monday.com, ClickUp, Trello, or Microsoft Project.

• Skilled in preparing, managing, or tracking quotations using relevant business software.

• Ability to learn new systems and adapt to existing company workflows.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and career advancement.

• Flexible working hours and remote work options.

• Collaborative and inclusive work culture.

• Health and wellness benefits.