Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee daily project operations and deliver prompt assistance to clients, project personnel, partners, and other stakeholders.

• Manage project tasks, timelines, deliverables, and approval workflows across various workstreams.

• Keep workplans, calendars, task lists, meeting notes, action items, project files, and other tracking instruments up to date.

• Create, format, review, and disseminate project communications, reports, presentations, web content, and additional materials.

• Organize meetings, webinars, workshops, and other project activities, including logistics, materials, participant communications, travel/honoraria reimbursement, and follow-up.

• Assist with project administration tasks such as data collection, document review, reporting, purchasing, invoices, travel, reimbursements, and vendor or subcontractor management.

• Ensure accurate information is maintained in project systems, shared workspaces, websites, and other platforms, adhering to established quality-control and approval protocols.

• Track deadlines, identify risks or gaps, address routine issues, escalate concerns when necessary, and effectively communicate project status.

⛳️ Requirements

• Bachelor's degree in business, communications, social sciences, or a related field, or equivalent relevant experience.

• 3+ years of professional experience in project coordination, administrative support, meeting or event assistance, or similar client-facing roles for interdisciplinary teams.

• Capability to secure and maintain a Public Trust clearance.

• 2+ years of experience in drafting clear business communications and engaging professionally with clients, speakers, participants, vendors, and internal teams.

• 2+ years of experience in organizing files, tracking action items, compiling reports, reviewing documentation, and adhering to established approval and quality-control processes.

• 3+ years of experience with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.

• 2+ years of experience with event registration platforms, web content management systems, project tracking tools (e.g., Confluence, JIRA), and internal procurement or financial systems.

• Proven ability to manage multiple assignments, schedules, contributors, and deadlines while maintaining precise records and attention to detail.

• Experience supporting NIH or other federal health agencies or government contracts.

• Experience coordinating scientific meetings, workshops, webinars, or other events.

• Background in updating websites or SharePoint sites, managing event registration systems, and facilitating digital communications.

• Experience generating reports and dashboards using Google Analytics Data Studio.

• Familiarity with public health, biomedical research, dietary supplements, rare diseases, clinical research, or other scientific topics.

🏝️ Benefits

• Equal opportunity employer.

• Reasonable accommodations for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs.

• Benefit offerings referenced under the Transparency in (Benefits) Coverage Act.