Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and refresh project timelines, task lists, and milestones using project management tools.

• Monitor and update RAID logs, which include risks, actions, issues, and decisions.

• Assess progress against plans and notify the Project Manager of any risks, dependencies, or delays.

• Assist in tracking change requests, scope modifications, and project decision-making processes.

• Ensure that project documentation and artifacts are accurately maintained in designated repositories.

• Compile weekly project status reports and dashboards for both internal and customer stakeholders.

• Record meeting notes, action items, and decisions, and ensure follow-up for closure.

• Organize internal and external project meetings.

• Develop agendas, materials, and presentations for project forums.

• Circulate meeting minutes and action items.

• Act as a communication link between Project Managers, delivery teams, and stakeholders.

• Monitor team time, allocations, and PTO for effective project planning.

• Assist with budget oversight and fundamental financial reporting.

• Track tickets, defects, and issues using Jira, ServiceNow, or similar systems.

• Help with the setup and maintenance of SharePoint or project sites.

• Ensure compliance with delivery methodologies and governance standards.

• Identify opportunities to enhance project coordination, reporting, and execution efficiency.

• Provide support for audits, readiness reviews, and operational checkpoints.

⛳️ Requirements

• 1–3 years of experience in project coordination, operations, or a related field.

• Strong organizational abilities and exceptional attention to detail.

• Capability to manage multiple tasks and priorities in a fast-paced environment.

• Excellent written and verbal communication skills.

• Comfort working with cross-functional teams in a software or technology context.

• Experience in a SaaS, software, or professional services organization is preferred.

• Familiarity with Smartsheet, Jira, Salesforce, SharePoint, or similar tools is advantageous.

• Exposure to Agile or hybrid delivery environments is preferred.

• Bachelor’s degree or equivalent professional experience is preferred.

• CAPM from PMI or an equivalent certification is preferred.

• Ability to work across various time zones in a hybrid or remote work setting.

• Travel may be required based on company needs.

• Candidates may need to undergo a pre-employment criminal background check.

🏝️ Benefits

• Opportunities for career advancement towards Associate Project Manager, Project Manager, or Program/Delivery Operations roles.

• Practical experience in real project delivery, customer interaction, and enterprise software operations.

• Reasonable accommodations available for individuals with disabilities.

• Commitment to equal opportunity and workforce diversity.