Project Coordinator

This is a fully remote position, open to applicants in Oregon, +1 more state.

📋 Description

• Assist program managers, energy specialists, contractors, and clients in relation to energy efficiency utility initiatives.

• Manage projects through to completion while ensuring compliance with program guidelines.

• Ensure the accuracy of information by engaging with internal and external clients, contractors, and program personnel.

• Confirm the eligibility of energy-efficient products for incentives through database research.

• Collaborate with subject matter experts to evaluate project inspection reports.

• Update and maintain well-organized project tracking records and reports, including comprehensive status notes.

• Address inquiries from contractors, customers, and program staff via chat, email, and phone.

• Communicate with program participants and stakeholders to gather essential project information.

• Execute additional duties and special projects as needed.

• Participate in occasional travel as required.

⛳️ Requirements

• Dependability, meticulousness, responsiveness, and precise and timely communication.

• Self-motivated individual who is highly detail-oriented, organized, and focused on achieving goals.

• Outstanding verbal, interpersonal, and written communication capabilities.

• Capacity to adjust to process and procedural modifications and excel in an uncertain or evolving environment.

• Excellent problem-solving abilities.

• Capability to work independently with strong decision-making skills and sound judgment.

• Ability to manage frequent interruptions and adapt to changes in workload and schedules.

• Proficiency in multitasking, prioritizing, and responding swiftly to urgent requests.

• Intermediate to advanced skills in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.

• Competence in Adobe Acrobat.

• Experience with Salesforce and Monday.com is advantageous.

• Proficiency in using general office equipment.

• Basic mathematical proficiency.

• Must be capable of reading, writing, and speaking in English.

• Ability to utilize databases for reporting and precise data entry.

• An associate or bachelor's degree is preferred, or significant coursework completed, or equivalent experience.

• Previous experience in the energy efficiency sector and/or utility incentive programs is preferred.

• A minimum of two years of experience in a technically oriented, administrative, or customer service capacity.

• Prior experience working with CRM systems, project management software, or Salesforce databases.

• Experience managing multiple clients and programs across various locations.

• Must successfully complete a pre-employment drug screening.

• Must successfully undergo a pre-employment background check.

• Reliable internet connection.

• A dedicated and fully equipped home office for virtual meetings with clients or the public.

• A dependable phone.

• Availability for occasional evening and early morning meetings and events.

• Occasional travel of 1-2 days may be required.

🏝️ Benefits

• Medical, dental, and vision insurance plans.

• Disability and life insurance coverage.

• 401(k) plan with company contributions.

• Generous paid time off (PTO).

• An annual $500 allowance for taking a week-long vacation.

• Performance-based discretionary bonuses.

• Funding for professional development.

• Fully virtual company structure.

• Paid volunteer day.

• Enjoyable team outings and events.

• Company-provided equipment including a computer, two monitors, monitor stand, speakers, webcam, docking station, wireless keyboard and mouse, and surge protector.

• Flexible work arrangements in a virtual office setting.

• Emphasis on work-life balance.