Project Coordinator

This is a fully remote position, open to applicants in Canada, +1 more country.

📋 Description

• Assist in the complete execution of clinical trials

• Create, maintain, and assess project-specific timelines from the time of project award to archival

• Address study-related issues, evaluate their urgency and impact, and escalate them as needed

• Engage in communication with sponsors, clinical sites, vendors, and members of the cross-functional study team

• Organize, support, and document both internal and external project team meetings

• Monitor decisions, action items, follow-ups, and issues that require input from project management or leadership

• Assist in the creation, review, and upkeep of project-specific documents and plans

• Develop, maintain, and manage Trial Master File documentation along with study records

• Identify gaps in documentation and drive the process to resolution

• Collaborate with Quality Assurance and project team members to ensure compliance with GxP and regulatory standards

• Coordinate start-up activities with vendors and external sites

• Aid in submissions to institutional review boards and regulatory bodies

• Take part in Lessons Learned meetings and offer suggestions for process improvements

• Keep track of risk items or maintain a risk register

• Organize project-specific training documentation and highlight any missing or delayed training inputs

⛳️ Requirements

• Completion of High School Education or higher

• Proficiency in MS Word, Excel, OneDrive, OneNote, Outlook, and PowerPoint

• Capability to read and interpret technical documents and industry-specific manuals

• Skill in writing advanced reports and formal correspondence

• Ability to effectively communicate in front of groups of customers or employees within the organization

• Exceptional verbal and written communication skills

• Strong interpersonal skills

• Personal and professional integrity with a proven ability to handle confidential information discreetly

• Capacity to build strong, trusting relationships to garner support and achieve outcomes

• Proficient in managing multiple conflicting priorities

• Must be self-motivated, proactive, and willing to identify and anticipate client needs while making implementation recommendations

• Fluency in English is a mandatory requirement

• Ability to function in a French-speaking work environment in Quebec

🏝️ Benefits

• Health/Dental/Vision Insurance Plans

• 401(k)/RRSP with Employer Match

• Paid Vacation and Holidays

• Paid Sick and Bereavement Leave

• Employee Assistance & Telehealth Programs

• Training & Development Programs

• Employee Referral Bonus Program