Estimator – Project Coordinator, Mid-Level

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Analyze tender invitations, project briefs, drawings, specifications, schedules, and scope documents.

• Pinpoint key requirements, deadlines, exclusions, and any missing information.

• Assist in preparing cost inputs for materials, labor, subcontractors, equipment, and more, using approved templates.

• Review drawings, schedules, equipment lists, lighting control requirements, and specifications to determine quantities and inclusions.

• Solicit quotations from suppliers and subcontractors, then create comparison tables.

• Follow up on outstanding supplier responses and maintain pricing records.

• Draft tender responses, quotation schedules, scope summaries, inclusions, exclusions, assumptions, and submission checklists.

• Maintain spreadsheets for estimating, price lists, supplier records, tender registers, and project databases.

• Ensure that current drawings, specifications, price lists, quotations, and tender documents are utilized and stored appropriately.

• Organize approved tender information and assist with project handovers.

• Monitor tender deadlines, clarification requests, outstanding supplier information, internal approvals, and client submission requirements.

• Provide regular updates regarding tender status, deadlines, missing information, supplier responses, and completed submissions.

• Support the Australian technical and project teams while escalating technical, commercial, or scope-related inquiries as needed.

• Note that independent approval of technical designs, certification of engineering calculations, programming of systems, commissioning, conducting site inspections, approving final pricing, or signing contractual commitments is not permitted.

⛳️ Requirements

• Around one to two years of experience in a relevant or similar role, such as estimating assistant, tender administrator, quantity surveying assistant, construction administrator, project coordinator, procurement assistant, engineering administrator, or electrical/building-services support.

• Practical experience in preparing spreadsheets, quotations, cost comparisons, tender documents, or project administration records.

• Strong attention to detail and the ability to identify missing, inconsistent, or outdated information.

• Proficient in written and spoken English.

• Solid working knowledge of Microsoft Excel, Word, Outlook, Google Workspace, or similar office systems.

• Capability to manage deadlines, multiple tenders, follow-ups, and changing priorities.

• A reliable internet connection and an appropriate home office setup.

• Availability to work during agreed Australian business hours overlap.

• Willingness to learn about technical products, building automation concepts, lighting control systems, energy management terminology, and internal procedures.

• Ability to perform routine estimating and tender support tasks with guidance and escalate technical, commercial, or scope-related questions.

• Desirable: experience in construction, electrical, mechanical, engineering, architecture, facilities, or building services.

• Desirable: experience supporting Australian construction or engineering businesses.

• Desirable: knowledge of tendering, quantity takeoffs, estimating, procurement, supplier pricing, purchase orders, variations, or subcontractor coordination.

• Desirable: familiarity with reading construction drawings, equipment schedules, lighting layouts, specifications, or scope documents.

• Desirable: experience with construction/project management platforms, cloud document systems, CRM platforms, or estimating software.

• Desirable: exposure to lighting control, building management systems, energy management systems, electrical controls, KNX, DALI, Dynalite, zencontrol, Optergy, NICE, or similar technologies.

🏝️ Benefits

• Comprehensive training provided.

• Introduction to building automation, lighting control, and energy management systems.

• Familiarization with the company’s products, suppliers, terminology, and project types.

• Training on estimating templates, tender registers, document structures, and approval processes.

• Guidance on reviewing drawings, schedules, specifications, and project scopes.

• Training on internal communication, escalation, file naming, version control, and reporting standards.

• Supervised preparation of initial estimates and tender submissions before transitioning to independent support.