Project Coordinator, Accounts Payable Specialist

This is a fully remote position, open to applicants in Pakistan.

📋 Description

• Provide administrative and financial assistance across various client-facing projects.

• Oversee project activities from initiation to completion.

• Keep project documentation up to date.

• Review and modify purchase orders in NetSuite, ensuring they align with project specifications.

• Accurately process invoices from subcontractors and vendors within set timelines.

• Verify that invoices contain the correct purchase order numbers, coding, approvals, and supporting documents.

• Reconcile invoices with purchase orders and supporting records, investigate discrepancies, and facilitate resolution.

• Liaise with vendors regarding billing inquiries, required documentation, and payment status.

• Maintain organized, audit-ready financial records for projects, invoice logs, and supporting documents.

• Track project and program expenses, identify discrepancies or emerging risks, and raise concerns as necessary.

• Collaborate with Operations Managers, Project Managers, Finance, and other internal stakeholders.

• Assist in the onboarding of subcontractors and ensure ongoing compliance with documentation.

• Support project reporting, dashboards, data validation, and administrative workflows.

• Suggest and assist in implementing process improvements for accounts payable and project coordination workflows.

• Complete security awareness training, identify and escalate security risks, and perform additional assigned responsibilities.

⛳️ Requirements

• Two to five years of experience in project coordination, project administration, accounts payable, or operational support.

• Practical experience in processing vendor or subcontractor invoices and resolving billing discrepancies.

• Familiarity with purchase orders, invoice matching, coding, approvals, and payment procedures.

• Experience managing multiple projects while prioritizing competing deadlines.

• High proficiency in Excel, including formulas, pivot tables, data validation, and financial tracking.

• Capability to maintain extensive datasets and project records with a high level of accuracy.

• Strong comprehension of project documentation and administrative processes.

• Excellent organizational, time management, and multitasking abilities.

• Effective written and verbal communication skills with vendors, customers, and internal teams.

• Exceptional attention to detail with the discernment and follow-through necessary to identify, investigate, and resolve discrepancies.

• Self-motivated, reliable, and capable of working independently while effectively collaborating within a team.

• Completion of ongoing security awareness training and adherence to company policies.

• Ability to identify and escalate security risks and contribute to remediation efforts.

• Strongly preferred: Experience with NetSuite, especially in purchase order and accounts payable workflows.

• Strongly preferred: Familiarity with Smartsheet, Monday.com, Asana, Google Sheets, or similar project management and tracking tools.

• Strongly preferred: Experience with reporting, dashboards, data visualization, or project financial analysis.

• Strongly preferred: Background in supporting subcontractor onboarding, compliance documentation, or field service operations.

• Strongly preferred: Experience in construction, technology, professional services, telecommunications, infrastructure, or field services.

🏝️ Benefits

• Unlimited Paid Time Off (PTO).

• Incentive compensation plans available for all employees.

• Company-funded 401k contributions.

• Employer-covered health insurance at no cost to employees.

• Annual BYOD (Bring Your Own Device) reimbursement of up to $500.

• Paid Parental Leave.

• A transparent and candid culture with individual coaching, performance evaluations, and a consistent feedback loop.

• A diverse, respectful, and high-performing team of quirky coworkers.