Accounts Payable Specialist

This is a fully remote position, open to applicants in Kentucky.

📋 Description

• Process, code, input, and manage vendor invoices along with accounts payable transactions.

• Examine invoices for completeness, necessary approvals, supporting documentation, and any discrepancies.

• Align invoices with purchase orders, receipts, contracts, or other relevant records when necessary.

• Keep organized electronic files and documentation for accounts payable.

• Reconcile vendor statements and investigate any discrepancies or outstanding balances.

• Liaise with vendors regarding invoices, payment status, account inquiries, and documentation requirements.

• Prepare payment information and assist with scheduled payment processing.

• Monitor accounts payable aging to identify overdue invoices, duplicate charges, credits, and unresolved items.

• Enter and maintain precise financial data while adhering to accounting procedures and internal controls.

• Assist with month-end and year-end accounting tasks, including reporting, reconciliations, and recordkeeping.

• Collaborate with internal departments to gather missing information, approvals, receipts, or documentation.

• Uphold confidentiality regarding financial, employee, vendor, and company information.

• Provide support for additional accounting and administrative tasks as delegated.

⛳️ Requirements

• Prior experience in accounts payable, bookkeeping, accounting, or a related administrative role is preferred.

• Strong knowledge of invoice processing, vendor accounts, payment procedures, and fundamental accounting principles.

• Exceptional attention to detail and accuracy with numerical data and financial records.

• Proficient in Microsoft Office, especially Excel, email, and document management tools.

• Experience with accounting software or ERP systems is preferred.

• Excellent written and verbal communication abilities.

• Strong organizational skills and effective time-management capabilities.

• Ability to handle multiple priorities and meet deadlines with minimal supervision.

• Capability to work independently in a remote setting while remaining responsive and collaborative.

• Professional judgment, reliability, discretion, and a commitment to maintaining confidentiality are essential.

• A high school diploma or equivalent is required.

• An educational background in accounting, finance, or business is a plus.

🏝️ Benefits

• Healthcare

• Dental insurance

• Vision insurance

• Life insurance

• 401(k) retirement plan with matching options

• Vacation

• Holidays

• Company apparel

• Remote work arrangement