Project Controls Specialist

This is a fully remote position, open to applicants in New Jersey.

📋 Description

• Oversee and enhance project controls, data integrity, and governance processes for the business/account.

• Create and sustain centralized project controls and data governance frameworks across the client’s global real estate and workplace portfolio.

• Design and uphold control structures that set project delivery expectations and monitor compliance.

• Manage document control, auditing, QA/QC, and delivery assurance activities.

• Collaborate with client finance teams on cost reporting and standardized reporting requirements.

• Assist in project delivery, project management, and quality control for various project categories.

• Execute controls, compliance, training, and improvement initiatives.

• Develop and implement governance models.

• Establish and maintain centralized data management systems for real estate and workplace projects.

• Ensure the accuracy, transparency, integrity, governance, and compliance of project-related data.

• Implement data approval processes and maintain audit trails.

• Partner with C&W IT, Client Technology and Data Governance Teams, and business units to integrate data platforms and comply with client standards.

• Provide regular updates, project reporting, and performance dashboards to senior management.

• Utilize analytics and reporting tools to track project performance and identify opportunities for improvement.

• Promote process innovation and share best practices within the project management team.

• Support sustainability and operational excellence initiatives through data-driven optimization.

• Participate in town halls and outreach programs.

• Develop and maintain project playbooks, protocols, risk assessments, compliance reports, and performance dashboards.

• Serve as a key integrator across client locations, fostering collaboration between project management, IT, and business stakeholders.

• Assist in training and upskilling initiatives related to project controls and data governance.

⛳️ Requirements

• Bachelor’s Degree in Engineering, Architecture, Construction Management, Business Administration, Data/Analytics, or a related field.

• At least 3 years of directly relevant experience in a project management governance or support role.

• Extensive knowledge of project and change management methodologies, techniques, and processes.

• Demonstrated experience working within a Program Management Office (PMO), overseeing internal and external delivery teams managing corporate upfit projects in occupied work environments.

• Relevant experience and success in managing budget, cost, and profitability for a company or account.

• Strong proficiency in the MS Office Suite (MS Word, Excel, and PowerPoint) is required.

• Familiarity with technology and business intelligence tools for project management and data governance.

• Experience with TRIRIGA is advantageous.

• Competency with reporting platforms such as Power BI is a plus.

• PMP or PMI-CP certification is a plus.

• Exceptional communication and collaboration skills.

• Ability to influence without direct authority.

• Comfortable promoting innovation and finding ways to positively grow the business as a trusted advisor.

• Drive to build relationships at executive levels with technology, solutions, customers, and vendor groups.

🏝️ Benefits

• Health insurance.

• Vision insurance.

• Dental insurance.

• Flexible spending accounts.

• Health savings accounts.

• Retirement savings plans.

• Life insurance.

• Disability insurance.

• Paid time away from work.

• Unpaid time away from work.

• Competitive pay.