Project Associate – Strategy & Partnerships

This is a fully remote position, open to applicants in District of Columbia, +4 more states.

📋 Description

• Deliver high-level administrative assistance to the SVP of Strategy & Partnerships as well as the Strategy & Partnerships team.

• Oversee and organize schedules efficiently.

• Arrange both internal and external meetings and events, whether in-person or virtual.

• Monitor meeting requests and team workflow while prioritizing last-minute adjustments.

• Provide logistical support and on-site assistance for events and meetings.

• Manage speaker requests, event preparations, and attendee coordination.

• Plan and implement recurring meetings, including quarterly Advisory Board calls and partner briefings.

• Prepare agendas, handouts, presentation slides, talking points, and briefing documents.

• Record meeting notes and create follow-up task lists.

• Maintain key contacts and relationships, keeping contact lists updated.

• Compose correspondence and other relevant materials.

• Edit, proofread, and verify research, reports, and additional documents.

• Organize file systems, document sharing platforms, to-do lists, and work-stream trackers.

• Collaborate on organization-wide events and meetings.

• Arrange and coordinate travel plans.

• Act as the primary contact for the SVP and related departmental inquiries.

⛳️ Requirements

• Bachelor’s degree.

• A minimum of two (2) years of experience in providing project support, administrative assistance, or similar experience in a professional environment.

• Excellent organizational and administrative capabilities.

• Ability to independently handle projects from initiation to completion.

• Capacity to perform well under pressure.

• Sound judgment and discretion when dealing with confidential and/or sensitive information.

• Strong critical thinking, problem-solving, research, and decision-making abilities.

• Exceptional writing and communication skills.

• Professionalism, tact, and diplomacy when engaging with senior professionals and government officials.

• Capability to multitask and adapt effectively to shifting workloads and priorities.

• Aptitude for solving problems and creatively utilizing resources.

• Ability to collaborate in a demanding and fast-paced environment.

• Must reside in the Eastern time zone.

• Willingness and capability to work beyond standard hours, including weekends and/or more than 40 hours per week as required.

• Readiness to commit to a minimum of 15% travel time.

• A cover letter is required.

• Preferred: Residing in the D.C., Maryland, or Virginia metro areas or able to easily commute to D.C.

• Preferred: Experience related to election protection, voting rights, and/or democracy protection.

• Preferred: Experience working alongside senior executives.

🏝️ Benefits

• 100% employer-covered health, vision, and dental insurance plans.

• Retirement plans with matching contributions.

• Opportunity for remote work within the Eastern United States.

• Travel opportunities to participate in organizational and team meetings and conferences.