Project Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Facilitate project meetings, workstream discussions, working sessions, and other related conversations.

• Develop agendas and organize necessary materials prior to meetings.

• Record meeting notes, decisions, risks, issues, dependencies, and outstanding questions.

• Document action items along with assigned owners and due dates.

• Timely distribute meeting notes and follow-up items.

• Follow up with action-item owners and escalate overdue or at-risk items to project leadership.

• Maintain meeting schedules ensuring the inclusion of relevant stakeholders and subject matter experts (SMEs).

• Keep project documentation and shared materials organized.

• Oversee document version control.

• Manage trackers, action logs, decision logs, meeting materials, and other project artifacts.

• Organize information across various workstreams.

• Identify gaps in information, outstanding deliverables, and follow-up requirements.

• Create and revise PowerPoint presentations, project updates, FAQs, meeting materials, and other communications.

• Proofread materials for clarity, accuracy, consistency, and formatting.

• Collaborate with different departments and support project stakeholders.

⛳️ Requirements

• High School Diploma or equivalent.

• Minimum of 2 years of experience in project coordination, administration, PMO, implementation, or similar project-based support roles.

• Proven experience coordinating meetings with multiple functions and levels of stakeholders.

• Experience in developing presentations, FAQs, trackers, meeting materials, and other structured project documentation.

• Demonstrated ability to capture meeting notes, decisions, action items, owners, and deadlines.

• Strong proficiency in Microsoft PowerPoint, Word, Excel, Outlook, and Teams.

• Excellent judgment and interpersonal skills.

• Strong organizational abilities and attention to detail.

• Capacity to track action items and ensure timely follow-through.

• Ability to adapt to rapidly changing information, priorities, and deadlines.

• Strong communication skills with SMEs, project managers, leaders, and cross-functional stakeholders.

• Ability to gather and structure information into clear, polished project materials.

• Capacity to manage multiple meetings, workstreams, deliverables, and priorities.

• Ability to work independently in a fast-paced, deadline-driven environment.

🏝️ Benefits

• Fully remote work arrangement.

• Equal employment opportunity.

• Reasonable accommodations for qualified individuals with disabilities.

• Up to 5% travel as required.

• Safety equipment for infection prevention may be provided or required.