Project Administrative Office Engineer

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver advanced administrative assistance to operations, administration, and management for commercial real estate initiatives.

• Aid in the daily program operations and administrative functions.

• Support project management activities related to budgets, schedules, procurement, quality, and risk for commercial real estate projects.

• Maintain program documentation, records, correspondence, and project files.

• Ensure data integrity and timely, accurate documentation for projects.

• Organize meetings, workshops, briefings, and stakeholder engagements.

• Prepare agendas, take meeting minutes, and monitor action items until completion.

• Assist with onboarding new team members and managing distribution lists.

• Monitor project progress against established goals, objectives, budgets, and timelines.

• Report on status and variances, and assist in developing action plans.

• Collaborate with program controls disciplines, program delivery, and the Delivery Director.

• Prepare and manage delivery schedules.

• Facilitate communication across various projects and program domains.

• Assist in developing executive presentations and briefing materials.

• Maintain program repositories, document libraries, and records management systems.

• Ensure version control and coordinate document reviews, approvals, and distribution.

• Arrange site visits, surveys, and site preparations.

• Support adherence to documentation standards and governance processes.

• Exemplify the company's RISE values and convey complex information clearly.

• Comply with applicable SOX control responsibilities.

• Perform additional duties as assigned.

⛳️ Requirements

• Must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

• A Bachelor's Degree is preferred, along with 2+ years of relevant experience.

• Minimum of 2 years of experience in construction project management is required.

• A combination of education and experience may be considered in lieu of a degree.

• Proficient in Microsoft Office Suite, including Excel, PowerPoint, Word, Outlook, and Teams.

• Experience in preparing reports, meeting minutes, and executive-level presentations.

• Capability to manage multiple priorities with minimal supervision.

• Previous experience in the AEC industry is preferred, including roles in construction project management, owner's representation, or commercial project management.

• Familiarity with project management methodologies and best practices is essential.

• Ability to read and interpret architectural drawings.

• Knowledge of leases, contracts, and construction practices is advantageous.

• Skilled in analyzing potential solutions using technical expertise and sound judgment.

• Possess strong interpersonal skills and a curious mindset.

• Experience with Kahua is a plus.

🏝️ Benefits

• Remote work arrangement.

• Flexible working environment.

• Emphasis on work-life balance.

• Commitment to equal opportunity and an inclusive workplace.

• Chance to make a meaningful impact.

• Confidential handling of sensitive information.

• No recruitment fees for candidates.