Project Administrative Office Engineer

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver high-level administrative assistance to operations, administration, and management for commercial real estate initiatives.

• Aid in the daily operations and administrative tasks of the program.

• Support project management efforts concerning budgets, schedules, procurement, quality, and risk for commercial real estate projects.

• Oversee program documentation, records, correspondence, and project files.

• Ensure the integrity of project data and the accuracy, timeliness, and coordination of documentation.

• Organize meetings, workshops, briefings, stakeholder engagements, and site visits.

• Prepare meeting agendas, document minutes, and track action items to completion.

• Assist in onboarding new team members and managing distribution lists.

• Monitor project progress against goals, objectives, budgets, and timelines; report status and discrepancies.

• Help develop action plans to achieve objectives, budget, and schedule.

• Collaborate with program controls disciplines, program delivery, and the Delivery Director.

• Create and coordinate delivery schedules.

• Facilitate communication across various projects and program domains.

• Assist in preparing executive presentations and briefing materials.

• Maintain program repositories, document libraries, and records management systems.

• Ensure version control while coordinating document reviews, approvals, and distribution.

• Support compliance with documentation standards, governance procedures, and relevant SOX controls.

• Exemplify and promote the company's RISE values.

• Perform additional duties as assigned.

⛳️ Requirements

• Candidates must currently possess authorization to work in the United States without requiring visa sponsorship now or in the future.

• A Bachelor's Degree is preferred, along with 2+ years of relevant experience.

• Minimum of 2 years of experience in construction project management is required.

• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, Outlook, and Teams is essential.

• Experience with Kahua is advantageous.

• Background in preparing reports, meeting minutes, and executive-level presentations is necessary.

• Ability to manage multiple priorities independently is crucial.

• Previous experience in AEC is preferred, particularly in construction project management, as an owner's representative, or in project management for commercial projects.

• Familiarity with project management methodologies and best practices is required.

• Capability to read and interpret architectural drawings is necessary.

• Knowledge of leases, contracts, and construction practices is beneficial.

• Understanding of existing procedures and standards to address moderately complex issues is important.

• Ability to analyze potential solutions using technical expertise and make sound judgments based on precedents.

• Strong interpersonal skills coupled with a curious mindset are essential.

🏝️ Benefits

• Remote work options available.

• Flexible working environment.

• Emphasis on work-life balance.

• Commitment to an equal opportunity and inclusive workplace.

• Confidential handling of applicant information.