Project Accountant

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist with new purchase orders and change orders, which includes routing, confirmation, and data entry.

• Facilitate and guide project initiation within the ERP system.

• Create and submit billings in accordance with client specifications, billing standards, and contract stipulations.

• Organize necessary billing documentation.

• Investigate invoicing discrepancies and make necessary corrections or adjustments.

• Evaluate project financial documents and scheduled billings to ensure accurate projected revenue.

• Provide data for resource planning and support.

• Offer accounting assistance to project managers throughout project setup, billing, and closeout processes.

• Ensure timely payment of invoices and follow up as required.

• Oversee accounts receivable and collections, including status updates and issue reporting.

• Conduct weekly meetings with project managers to discuss outstanding items, data requests, and ERP inquiries.

• Analyze and report on project expenses, accounts receivable, and cash flow status.

• Manage subcontractor invoicing according to contractual obligations.

• Coordinate project contracts and change orders with subcontractors/subconsultants through to execution.

• Gather supplemental contract information, such as NDAs, COIs, ACH details, W-9s, and billing forms.

• Maintain contract administration files both on the network and within the accounting system.

• Ensure compliance with policies and propose updates as needed.

• Audit project data to verify accuracy.

• Develop automations for project management tools in collaboration with department and project managers.

• Complete assigned tasks and deliverables punctually and within budget.

• Perform other related duties as assigned.

⛳️ Requirements

• Associate degree in accounting.

• A minimum of four years' experience in business administration.

• Experience in an administrative/support role directly assisting executives and/or project managers.

• Proficiency in ERP/billing software; experience with Vantagepoint is a plus.

• Experience in business analysis; familiarity with Power BI is an advantage.

• Remote Online Notary credential preferred.

• Comprehensive understanding of project accounting, billing projections, and contract administration.

• Proficient in Microsoft 365 applications: Excel, Word, Outlook, PowerPoint, and Teams.

• Experience in analyzing budget versus actuals on a project-by-project basis.

• Capability to manage complex billing schedules and invoicing, including AIA G702/G703.

• Ability to thrive in a remote work environment.

• Strong verbal and written communication skills for both technical and non-technical audiences.

• Skill in identifying problems, evaluating alternatives, and implementing effective solutions.

• Proficient in accurately preparing, updating, and maintaining records, files, and reports.

• Ability to work independently as well as collaboratively within a team with moderate supervision.

• Capacity to work under pressure and meet tight deadlines.

• Strong organizational skills and ability to manage multiple tasks concurrently.

• Ability to work in a distraction-free environment.

• Willingness to travel up to 5%, potentially to any or all 50 US states.

🏝️ Benefits

• Comprehensive medical plan options, including two PPO-style plans and a HDHP with HSA option.

• Dental and vision insurance plans.

• Medical, dental, and vision benefits available for spouses/domestic partners and dependent children up to age 26.

• 401(k) plan with company match and self-directed brokerage account option.

• Paid time off (PTO), including additional paid leave during the last week of the year.

• Company-paid life insurance for employees and eligible dependents.

• Short- and long-term disability coverage.

• Accidental Death & Dismemberment (AD&D) coverage.

• Opportunities for professional development.

• Tuition reimbursement program.

• Assistance with professional licensing.

• Paid parental leave after one year of employment.