Project Accountant

This is a fully remote position, open to applicants in United States.

📋 Description

• Report directly to the Director of Project Accounting.

• Supply pre-billing details for project managers to evaluate.

• Generate invoices for clients and contractors.

• Supervise project billing and accounting-related functions for designated projects.

• Create standard billing packages and AIA G702/703 monthly project draws.

• Collect documentation for stored material billing, including bills of sale, certificates of insurance, and material images.

• Follow up on pay applications awaiting general contractor approval, make necessary revisions, and issue preliminary invoices.

• Oversee project billing within payment systems such as Textura, GC Pay, and Procore.

• Track billing and provide insights to mitigate underbilling.

• Address project billing discrepancies and process credits for incorrect invoices.

• Attend bi-weekly WIP meetings to discuss project billing status.

• Act as the main contact for general contractors and clients regarding project billing and funding.

• Prepare partial and final waivers of lien and procure supplier waivers.

• Participate in AR meetings and offer updates on aging accounts receivable.

• Serve as the primary point of contact for AR collections and billing issue resolution when there is no assigned AR Specialist.

• Resolve unapplied cash on a weekly basis.

• Conduct outreach to customers via phone and email to ensure timely payments.

• Escalate overdue accounts and implement resolution strategies through collection methods.

• Maintain precise notes and aging statuses within internal systems.

• Provide weekly reports on AR aging, disputes, risks, and projected cash inflow.

• Collaborate across departments to enhance billing processes and eliminate obstacles.

• Analyze and address unfinished accounting tasks to finalize projects.

• Meet deadlines at the end of the month and quarter.

• Gather supporting documents for year-end audits.

• Attend weekly team meetings led by the Director of Project Accounting.

• Mentor current team members and train new hires.

⛳️ Requirements

• 2-5 years of experience as a project accountant or in a similar role.

• Proficiency in electronic accounting systems, such as Textura, GC Pay, Procore, etc.

• Significant experience in project invoicing and billing.

• Exceptional communication skills for effective collaboration and client interaction.

• Experience and comprehensive knowledge of project contracts and change order documents is HIGHLY desirable.

• Bachelor’s Degree in accounting or a related field.

🏝️ Benefits

• Competitive salary and comprehensive rewards package.

• Medical insurance.

• Dental insurance.

• Vision insurance.

• Telemedicine services.

• Mental health benefits.

• Prescription coverage.

• HSA/FSA options.

• Life insurance.

• AD&D insurance.

• 401k Company Match.