Project Accountant

This is a fully remote position, open to applicants in New York.

📋 Description

• Review client contract documentation and establish projects within the project accounting system.

• Ensure projects are set up accurately and promptly in compliance with contract terms and corporate standards.

• Oversee the entire invoicing process, which includes creating, amending, posting, and archiving invoice packets.

• Prepare invoices for engineering and architectural projects valued in the millions.

• Process and facilitate payments for subconsultant and subcontractor invoices.

• Monitor and manage change orders effectively.

• Collaborate with project managers to track deadlines and milestones, aligning billing with project advancement.

• Implement lump sum and time-and-materials billing techniques.

• Analyze work-in-progress and accounts receivable data.

• Carry out project closeout procedures, complex reconciliations, and final billing activities.

• Investigate and address inquiries, both internal and external, regarding project financials and invoices.

• Act as an audit liaison by supplying necessary documentation, explanations, and analysis.

• Assist in the implementation, testing, and ongoing enhancement of departmental software and tools.

• Serve as a subject matter expert, guiding colleagues on project accounting systems and best practices.

• Collaborate with IT on system maintenance and troubleshooting tasks.

• Utilize advanced Excel functions for project analysis and reporting purposes.

• Keep organized records of invoices, change orders, and project financials.

⛳️ Requirements

• A minimum of 1 year of project billing experience in an engineering or architectural firm with revenues exceeding $75 million.

• At least 1 year of experience in creating invoices for projects worth millions.

• Over 1 year of experience in managing and billing change orders.

• At least 1 year of collaboration with project managers to monitor deadlines and milestones.

• Practical billing experience in an engineering or architectural firm environment.

• Strong knowledge of lump sum and time-and-materials billing methods.

• Proficiency in Deltek Vantagepoint, Deltek Vision, or BST project accounting systems.

• Advanced skills in Excel, including pivot tables, VLOOKUP, SUMIF, and INDEX MATCH.

• Experience in preparing invoices for projects in engineering or architectural firms.

• Familiarity with project analysis, work-in-progress reporting, project closeout procedures, and managing subconsultant and subcontractor invoices.

• Ability to accurately interpret contract terms and apply them to project setup and billing.

• Strong analytical and problem-solving skills for complex reconciliations and financial inquiries.

• Effective communication skills for collaboration with project managers, internal stakeholders, and external clients.

• High attention to detail and accuracy in financial data entry, invoice preparation, and documentation management.

• An Associate or Bachelor’s degree in accounting, finance, or a business-related discipline.

• Experience with macros in Excel.

• Understanding of work-in-progress analysis and accounts receivable management in a project-oriented environment.

• Experience serving as a liaison during audits and providing necessary financial documentation and explanations.

• Background in supporting the implementation and testing of new accounting or project management software.

• Capability to act as a subject matter expert for project accounting systems and processes.

• Comfort in handling complex, multi-million dollar projects and high-volume billing.

• Flexibility to adapt across various clients and project types in engineering and architectural contexts.

🏝️ Benefits

• Medical, dental & vision coverage.

• Critical Illness, Accident, and Hospital insurance.

• 401(k) Retirement Plan with pre-tax and Roth post-tax contributions available.

• Voluntary Life Insurance & AD&D for employees and their dependents.

• Short-term and long-term disability coverage.

• Health Spending Account (HSA).

• Transportation benefits.

• Employee Assistance Program.

• Time Off/Leave options including PTO, Vacation, or Sick Leave.

• Fully remote work environment.

• Flexibility in location and the ability to work from any time zone.

• Comfortable home office setting.