Program Manager – Leaves & Accommodations

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee the strategy, administration, compliance, and ongoing enhancement of WelbeHealth’s leave of absence and accommodation programs.

• Act as the organizational subject matter expert for managing leaves.

• Collaborate with People leaders, Legal, Payroll, Benefits, Operations, and external administrators.

• Take ownership of leave programs including FMLA, ADA, parental leave, personal leave, coordination of workers’ compensation, paid family leave, and associated accommodations.

• Improve the overall leave and re-entry process.

• Create and implement a long-term leave management strategy that prioritizes compliance, efficiency, employee experience, and scalability.

• Serve as the escalation point for complex or sensitive issues related to leave and accommodations.

• Manage relationships with vendors, set service-level expectations, conduct audits, handle escalations, and perform performance reviews.

• Ensure adherence to federal, state, and local laws regarding leave and accommodations.

• Keep track of legislative changes and evaluate their impact on the organization.

• Suggest updates to policies, practices, and training programs.

• Maintain accurate and thorough records of leave and accommodation.

⛳️ Requirements

• Bachelor’s degree in human resources, business, or a related field preferred; equivalent experience will be considered.

• At least five (5) years of progressive experience in leave administration, disability management, accommodations, or related HR programs, including experience managing complex cases in a multi-state context.

• A minimum of three (3) years of experience leading programs, projects, or teams, with a proven ability to influence cross-functional stakeholders and drive process improvements.

• In-depth knowledge and practical application of federal and state leave and disability laws, including FMLA, ADA, PWFA, CFRA, HIPAA, and paid family leave programs.

• Required familiarity with California statutory leave and disability programs.

• Experience in overseeing third-party leave administrators and managing vendor relationships.

• Preferred experience in administering or coordinating workers’ compensation claims.

• HR certification (e.g., SHRM-CP, SHRM-SCP, PHR, SPHR, CLMS) is preferred.

• Proof of vaccination or a vaccine declination form is required prior to employment.

• Must adhere to required infection control and PPE standards.

🏝️ Benefits

• Medical insurance coverage (Medical, Dental, Vision).

• 17 days of personal time off (PTO).

• 12 holidays observed annually.

• 6 sick days.

• 401K savings plan with matching contributions.

• Comprehensive compensation package including base salary and bonuses.

• Additional benefits.

• COVID-19 vaccination policy with proof of vaccination or vaccine declination form required prior to employment.

• Compliance with required infection control and PPE standards.