Program Coordinator, Medical Communications

This is a fully remote position, open to applicants in United States.

📋 Description

• Monitor project deliverables across all departments.

• Ensure that deadlines are communicated and any challenges are identified and conveyed promptly.

• Oversee the clients’ medical/legal/regulatory (MLR) process, which includes submissions, coordination with taggers, and providing status updates.

• Organize both internal and external meetings.

• Document meeting notes and update the team on progress.

• Review invoicing documents and final reconciliations under the guidance of a program manager.

• Create Sunshine Act reports and other ancillary reports as required by the client.

• Collaborate with the logistics vendor for meeting planning, which includes site searches, venue contracts, travel arrangements, catering, and audiovisual equipment.

• Prepare and distribute assignment reports.

• Lead assignment team meetings.

⛳️ Requirements

• A bachelor’s degree, preferably in advertising, marketing, communications, or journalism; other disciplines will also be considered.

• 0-2 years of relevant work experience in a client service or agency environment, or equivalent internship experience.

• High level of computer skills.

• Intermediate or advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook).

• Excellent written and verbal communication abilities.

• Familiarity with timeline and schedule development.

• Experience assisting a project manager or marketing team in coordinating tasks and monitoring deadlines.

• Candidates must have legal authorization to work in the country of employment without requiring employer sponsorship.

🏝️ Benefits

• Competitive compensation and benefits package.

• Opportunities for growth.

• Professional development support.

• A diverse and open-minded team culture.

• Recognized as a Best Place to Work by the Philadelphia Business Journal for the past three years.