Program Coordinator

This is a fully remote position, open to applicants in Florida.

📋 Description

• Oversee the planning and implementation of various live, virtual, and hybrid oncology education initiatives.

• Create and uphold program timelines, task lists, budgets, and key deliverables.

• Execute attendee recruitment and targeted outreach to meet registration and attendance objectives.

• Act as the main point of contact for faculty, vendors, venues, partners, and other stakeholders.

• Organize faculty invitations, scheduling, travel, accommodations, meeting materials, and on-site requirements.

• Manage venue logistics, including food and beverage, audiovisual needs, room arrangement, signage, shipping, registration, and operational details.

• Collaborate with Sales, Marketing, Accreditation, and Finance departments.

• Monitor program expenses, invoices, and budget activities.

• Schedule and lead planning calls, internal check-ins, and post-program reviews.

• Provide on-site event management and resolve issues as they arise.

• Anticipate potential challenges and proactively develop solutions.

• Maintain precise program records, documentation, and tracking systems.

• Support medical education, accreditation, and industry compliance needs.

• Enhance internal processes, program execution, and the overall attendee experience.

• Assist with additional programs, initiatives, and special projects.

⛳️ Requirements

• Bachelor’s degree or equivalent relevant professional experience.

• At least 3 years of experience in meeting planning, conference management, event operations, medical education, hospitality, or a related field.

• Experience in healthcare or medical education is preferred.

• Outstanding organizational skills with a keen eye for detail and follow-through.

• Ability to independently manage multiple programs, deadlines, and competing priorities.

• Excellent written and verbal communication abilities.

• Strong problem-solving and critical-thinking capabilities.

• Proficiency in Microsoft Office.

• Familiarity with event management, project management, registration, or CRM platforms is advantageous.

• Strong interpersonal and customer service skills.

• Ability to work autonomously and as part of a remote, cross-functional team.

• Strong sense of ownership and accountability.

• Willingness to travel up to 50% of the time, including frequent weekend travel and occasional early-morning or evening event responsibilities.

🏝️ Benefits

• Fully remote work arrangement.

• Opportunity to contribute to evidence-based, unbiased medical education.

• Work supporting health equity and addressing disparities in cancer care.

• Exposure to diverse voices in science and medicine.

• Gender equity in faculty and leadership opportunities.

• Incorporation of the patient perspective into educational programs.

• Geographic, cultural, and professional diversity.