Program Assistant – Healthcare Staffing

This is a fully remote position, open to applicants in United States.

📋 Description

• Keep staffing rosters and program trackers updated and maintained.

• Record meeting minutes, summarize key points, and monitor action items.

• Oversee and reply to inquiries via Microsoft Teams, email, and other communication platforms.

• Prepare meeting agendas and organize meeting invitations.

• Facilitate communication and coordination among internal teams, subcontractors, and client stakeholders.

• Supervise candidate communications, including text traffic, and respond to general inquiries.

• Refer candidate questions or issues to the relevant internal teams.

• Aid in resolving candidate onboarding, scheduling, or program participation issues under the guidance of the Project Manager.

• Keep program documentation, staffing records, and operational trackers organized.

• Support security tracking and manage escalations for both new and active staff.

• Assist with onboarding processes for new program staff.

• Follow up with stakeholders to ensure timely completion of action items.

• Collaborate with cross-functional teams to meet program delivery and operational requirements.

⛳️ Requirements

• Minimum of one (1) year of experience in project management support, program coordination, administrative operations, or healthcare staffing programs.

• Capable of prioritizing competing tasks and managing workload efficiently with minimal supervision.

• Strong organizational abilities and keen attention to detail.

• Skilled in managing multiple priorities and adapting quickly in a dynamic environment.

• Excellent written and verbal communication skills.

• Proficiency in collaboration and communication tools such as Microsoft Teams, Jira, or similar platforms.

• Ability to work independently and collaboratively within a team environment.

• Experience in supporting healthcare staffing programs or healthcare operations.

• Knowledge of Veterans Health Administration (VHA) structures, policies, or compliance processes.

• Background in a federal contracting or government services setting.

🏝️ Benefits

• Equal opportunity employer.

• Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are strongly encouraged to apply.