Production Manager, Direct Mail Production, Non-profit Fundraising

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Oversee direct mail production for 4–7 nonprofit clients, based on project scope and frequency.

• Manage the entire production lifecycle, from bidding and specifications to final setup at the mailshop.

• Implement quality control measures on mockups, proofs, data counts, personalization, and insertion setups.

• Create and maintain detailed production timelines utilizing Excel formulas linked to mailing dates.

• Prepare specifications and package grids for client approval and submit final materials to suppliers.

• Handle the bidding process, assess costs, and offer recommendations to clients.

• Reconcile campaign bids with budgets to ensure financial precision and consistency.

• Collaborate with printers, mailshops, and production partners to communicate specifications, timelines, and expectations.

• Evaluate production efficiency and propose cost-saving measures, including pricing strategies and vendor negotiations.

• Review campaign outlines and mailing plans to ensure that production elements align with the overall program strategy.

• Support reprojections and budgeting by analyzing past and upcoming production costs.

• Act as a proactive partner to internal teams and clients, ensuring projects are completed accurately, on schedule, and within budget.

⛳️ Requirements

• Minimum of 3 years of experience in direct mail production management (agency experience is preferred).

• Comprehensive understanding of USPS regulations, postal rates, and supply chain implications.

• Proven project management abilities, capable of handling multiple deadlines concurrently.

• Advanced Excel skills, including VLOOKUP, WORKDAY, IFERROR, CONCAT, worksheet linking, and budget reconciliation.

• Proficient in Microsoft Office (Teams, Word, Outlook, PowerPoint).

• Familiarity with project management tools like Monday.com is an advantage.

• Exceptional attention to detail while maintaining a focus on broader campaign strategies.

• Strong communication abilities and confidence in virtual collaboration settings.

• Critical thinking skills with a proactive, solution-focused approach.

• Capability to excel in a fast-paced, remote agency environment.

• Must be eligible to work in the U.S.

🏝️ Benefits

• Fully remote work environment.

• Remote work reimbursements.

• Occasional travel for client meetings, industry events, or company gatherings.

• Employer-funded health, dental, and vision insurance.

• Generous paid leave.

• Employer-covered life and disability insurance.

• Safe harbor 401(k) plan.

• Supportive and collaborative team culture.

• Opportunities for professional development.

• Flexibility and a focus on work-life balance.

• Inclusive workplace culture.