Producer – Events, Talent

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Oversee numerous client bookings and event projects from the initial confirmation stage to successful execution.

• Facilitate the handover of confirmed projects from commercial teams while accurately capturing all relevant details.

• Engage with clients to verify event needs, deliverables, timelines, and logistics.

• Draft, review, and coordinate contracts and booking agreements.

• Keep precise project records and provide regular updates on booking progress.

• Collaborate with internal teams to ensure deadlines are achieved.

• Serve as the main contact for clients, speakers, talent representatives, and other stakeholders.

• Organize and lead briefing calls.

• Communicate event formats, target audiences, schedules, and technical specifications.

• Foster positive working relationships and consistently deliver high-quality service.

• Handle changes, inquiries, and unexpected challenges.

• Supervise the planning and coordination of virtual, hybrid, and in-person events.

• Prepare and maintain event schedules, production documents, and call sheets.

• Coordinate travel, accommodation, and other logistics.

• Liaise on technical specifications, accessibility needs, and event arrangements.

• Provide support on the event day and resolve any operational issues.

• Coordinate post-event materials, recordings, and additional deliverables.

• Manage contractual documentation, fees, expenses, payment terms, and deliverables.

• Assist with purchase orders, supplier onboarding, and related administrative tasks.

• Work with finance colleagues to ensure timely and precise invoicing.

• Identify and escalate any contractual or financial concerns.

• Take ownership throughout the entire production lifecycle.

• Anticipate logistical challenges and facilitate effective collaboration among international teams.

⛳️ Requirements

• Proven track record in event production, corporate events, speaker management, talent management, or a related field.

• Demonstrated capacity to manage multiple simultaneous projects with conflicting deadlines.

• Experience in preparing, reviewing, or coordinating contracts, booking agreements, and related documentation.

• Strong organizational abilities and exceptional attention to detail.

• Excellent written and verbal communication skills in English.

• Confidence in communicating with senior stakeholders, clients, and talent representatives.

• Ability to maintain composure, resourcefulness, and a focus on solutions under pressure.

• Strong administrative skills and proficiency in digital project management tools.

• Comfortable working independently within a distributed international team.

• Proactive in problem-solving, process enhancement, and embracing new technology.

• Experience supporting international clients, especially in European or North American markets, is preferred.

• Background in a talent agency, speaker bureau, events agency, or similar setting is advantageous.

• Familiarity with CRM systems, electronic signature platforms, and event management software is a plus.

• Experience in coordinating virtual events, technical rehearsals, or online presentations is desirable.

• Knowledge of international travel arrangements and event logistics is beneficial.

• Interest in automation and AI-enhanced workflows is an asset.

• Willingness to work a later schedule to align with European and North American business hours.

• Flexibility to support live events, client briefings, and occasional activities outside standard working hours.

🏝️ Benefits

• Fully remote work arrangement.

• Flexibility to accommodate live events, client briefings, and occasional activities outside standard working hours.

• Opportunity to engage in diverse international projects.

• Exposure to senior professionals and high-profile talent.

• Autonomy and genuine ownership of event delivery.

• Relationship-driven role with responsibility and exposure to international events.