Events, Organizational Support Manager

This is a fully remote position, open to applicants in Michigan.

📋 Description

• Oversee the planning, coordination, implementation, and assessment of events, conferences, statewide gatherings, organizational meetings, and various activities.

• Create and uphold event work plans, budgets, timelines, schedules, planning templates, and checklists.

• Organize venues, vendors, speakers, registration, accommodations, transportation, technology, staffing, materials, accessibility, and participant experience.

• Collaborate with staff, partners, and vendors to define responsibilities, coordinate resources, convey expectations, and fulfill deliverables.

• Track event planning progress, foresee needs, pinpoint challenges, and manage follow-up actions.

• Oversee on-site event operations, address challenges, and implement effective solutions.

• Monitor event budgets and expenses, maintain financial records, and assist with reconciliation.

• Coordinate evaluations and follow-up activities post-event.

• Facilitate annual and ongoing organizational planning in alignment with the strategic plan, priorities, and departmental work plans.

• Develop and maintain comprehensive planning timelines that encompass events, initiatives, programs, meetings, deadlines, and deliverables.

• Maintain planning tools and tracking systems while creating new tools as necessary.

• Aid in planning and forecasting by anticipating activities, resource needs, scheduling conflicts, and challenges.

• Monitor milestones of the strategic plan and organizational progress.

• Identify planning gaps, competing priorities, and delays; propose solutions and coordinate preparations.

• Prepare planning documents, implementation resources, project updates, and progress reports.

• Support organizational projects, strategic initiatives, and special assignments alongside the Director of Operations.

• Coordinate activities, responsibilities, timelines, and deliverables across different departments.

• Prepare meeting materials, document decisions and action items, and communicate responsibilities and next steps.

• Monitor work plans, initiatives, and commitments; communicate deadlines, provide reminders, and follow up with staff.

• Identify cross-departmental dependencies and communicate the effects of changes, delays, or competing priorities.

• Prepare progress updates and relay outstanding needs and implementation concerns to the Director of Operations.

• Collaborate with the Operations Coordinator and Data Systems Coordinator on tracking, documentation, and communication.

• Identify opportunities to enhance coordination, communication, and organizational follow-through.

• Support emerging organizational priorities, special projects, and additional initiatives as required.

⛳️ Requirements

• A minimum of three years of professional experience in event management, project management, organizational planning, nonprofit operations, or a related domain.

• Proven experience in developing and managing detailed project plans, event timelines, and organizational schedules while juggling multiple activities and competing priorities.

• Familiarity with preparing event materials, planning resources, implementation documents, and other organizational resources.

• Demonstrated ability to independently manage complex assignments, show initiative, solve problems, and consistently follow through with minimal supervision.

• Outstanding organizational skills, keen attention to detail, and the ability to manage multiple deadlines effectively.

• Excellent written and verbal communication skills, along with strong interpersonal skills, enabling effective collaboration across departments.

• Strong strategic and systems thinking abilities, capable of understanding broader organizational priorities and recognizing connections, dependencies, and potential impacts across projects, events, and departments.

• Commitment to equity and increasing OST access for youth in Michigan.

• Willingness, availability, and capacity to travel statewide and nationally as needed.

• Standard workweek consists of seven and a half hour workdays, five days a week, with occasional weekend work and extended hours when deadlines necessitate.

🏝️ Benefits

• Employer-subsidized medical insurance.

• Employer-subsidized dental insurance.

• Employer-subsidized vision insurance.

• Employer-matched 403b.

• Additional benefits averaging 35% of non-salary compensation.

• Generous vacation policy.

• Paid time off.