Procurement Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Manage the entire procurement lifecycle from initial intake and sourcing to purchase orders, vendor onboarding, and invoice reconciliation.

• Ensure that procurement requests are processed efficiently to prevent any delays for business teams.

• Enhance procurement procedures within Zip and related systems by eliminating bottlenecks and implementing data-quality controls.

• Provide reports on the procurement pipeline, cycle time, and savings achieved.

• Conduct sourcing events from scoping to awarding, including vendor assessments, RFx execution, and contract renewals.

• Offer sourcing recommendations and create business cases for awards and renewals using total cost of ownership, rightsizing licenses, vendor consolidation, and market benchmarking.

• Measure and quantify savings delivered.

• Lead negotiations for commercial agreements assigned to you.

• Collaborate with Legal, Security, and Privacy teams to ensure suitable contract terms are established.

• Utilize AI for summarizing contracts, first-pass redlines, analysis of spending and proposals, market research, and communication with stakeholders.

• Validate AI-generated outputs against original source documents before application.

• Share successful AI methodologies with colleagues.

• Educate and empower the business with playbooks and guidance on how to engage with procurement.

• Communicate procurement needs, cost evaluations, and trade-offs to engineers, vendors, and finance leaders.

• Utilize AI, data, and scalable processes to enhance productivity, decision-making, innovation, and overall results.

⛳️ Requirements

• A minimum of 2 years of experience in procurement, sourcing, or contract operations, preferably in managing SaaS and software expenditures.

• Practical experience with an intake-to-procure or procurement workflow platform such as Zip, Coupa, Ariba, or similar systems.

• Experience in reviewing and amending commercial agreements while collaborating with Legal to finalize outstanding terms.

• Proven track record of managing sourcing events or renewals through to award or signature decisions.

• Experience in presenting sourcing recommendations, cost analyses, and commercial trade-offs to finance, technical, and vendor stakeholders.

• Ability to manage multiple procurement requests simultaneously at different stages, with documented tracking in a procurement or workflow system.

• Familiarity with using AI tools such as ChatGPT, Microsoft Copilot, or Claude for research, communication, analysis, documentation, automation, workflow optimization, and decision-making.

• Established practice of verifying AI outputs against the source documents or systems of record prior to decision-making or sharing.

• Preferred: 3 or more years of procurement experience, including end-to-end management of sourcing events.

• Preferred: Bachelor's degree in business, supply chain, finance, or a related discipline.

• CPSM, CIPS, or a similar professional certification.

• Knowledge of SaaS licensing models, usage-based pricing, renewal timing, vendor risk, and security and privacy assessment processes.

• Experience in creating or automating procurement workflows, including using AI solutions.

• Proficiency in Notion, SharePoint, and Microsoft 365.

• Previous experience in a remote-first, fast-paced technology environment.

• Willingness to travel up to 10% of the time.

🏝️ Benefits

• Comprehensive medical, dental, and vision insurance with affordable healthcare plans and company contributions to an HSA, effective from Day 1.

• 6% match on 401(k) contributions.

• 20 days of Paid Time Off (PTO).

• 9 Company-Paid holidays.

• 2 paid floating holidays.

• 7 paid sick days.

• 2 Wellness days.

• 1 Paid Volunteer Day.

• PTO increases to 22 days after 3 years of service and 25 days after 5 years.

• 12 weeks of primary caregiver leave.

• 4 weeks of secondary caregiver leave.

• Insurance options for accidents, critical illness, and hospital indemnity.

• Pet insurance available.

• Legal assistance and identity theft insurance plans offered.

• Life insurance coverage equal to 2 times your salary.

• Access to the Calm app for mental health support.

• Employee Assistance Program for additional support.

• Monthly remote work stipend of $65 for internet expenses.

• Opportunities for culture and team-building activities.

• Tuition assistance for continuing education.

• Career development opportunities available.

• Charitable contribution matching up to $250 per year.

• Discretionary bonus potential of 10% of annual base salary.

• Remote-first working environment.

• Comprehensive benefits and wellness programs.

• Competitive compensation and total rewards package.