Procurement Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Take full ownership of the procurement lifecycle from initial intake and sourcing to purchase orders, vendor onboarding, and invoice reconciliation.

• Ensure the smooth progression of procurement requests to prevent any disruptions for business teams.

• Enhance procurement processes within Zip and related systems by eliminating delays and establishing controls for accurate data management.

• Provide reports on the procurement pipeline, cycle times, and realized savings.

• Manage sourcing events from the initial scoping phase to the award, including evaluations of vendors, execution of RFx, and renewals.

• Develop business cases for award and renewal decisions by assessing total cost of ownership, rightsizing licenses and tiers, consolidating vendors, and performing market benchmarking.

• Measure and quantify savings achieved.

• Lead commercial negotiations for assigned agreements.

• Collaborate with Legal, Security, and Privacy teams to secure protective terms without hindering business operations.

• Utilize AI for tasks such as contract summarization, initial redlines, spend and proposal analysis, market research, and communications with stakeholders.

• Validate AI outputs against original source materials before usage or dissemination.

• Share effective AI methodologies with colleagues.

• Facilitate business operations through training, playbooks, and guidance on engaging with procurement.

• Customize procurement requirements, cost analyses, and trade-offs for engineers, vendors, and finance leaders.

• Familiarize yourself with Zip, the intake process, and the current vendor portfolio during the first 90 days.

• Start conducting sourcing events and renewals within the first 90 days.

• Take ownership of a specific spend category within six months.

• Achieve measurable savings and improvements in cycle times.

⛳️ Requirements

• Minimum of 2 years of experience in procurement, sourcing, or contract operations, preferably with SaaS and software expenditures.

• Practical experience using an intake-to-procure or procurement workflow platform such as Zip, Coupa, Ariba, or similar.

• Proven experience in reviewing and redlining commercial agreements while collaborating with Legal to finalize outstanding terms.

• Hands-on experience in managing sourcing events or renewals through to award or signature decisions.

• Ability to present sourcing recommendations, cost analyses, and commercial trade-offs to finance, technical, and vendor audiences effectively.

• Experience in managing multiple procurement requests at various stages, with documented tracking in a procurement or workflow system.

• Familiarity with AI tools like ChatGPT, Microsoft Copilot, or Claude for research, communication, analysis, documentation, automation, workflow optimization, and decision-making.

• Demonstrated ability to verify AI outputs against source documents or systems of record prior to informing decisions or sharing information.

• Preferred: At least 3 years of procurement experience, including managing sourcing events from start to finish.

• Preferred: Bachelor’s degree in business, supply chain, finance, or a related field.

• Preferred: CPSM, CIPS, or similar certification.

• Preferred: Experience with SaaS licensing models, usage-based pricing, and leveraging renewal timing.

• Preferred: Understanding of vendor risk, security, and privacy review processes.

• Preferred: Experience in building or automating procurement workflows, including the use of AI.

• Preferred: Proficiency in Notion, SharePoint, and Microsoft 365.

• Preferred: Previous experience in a remote-first, fast-paced technology environment.

• Up to 10% travel may be required.

🏝️ Benefits

• Discretionary bonus of 10% of annual base salary.

• Medical, dental, and vision benefits with company HSA contributions starting on Day 1.

• 6% 401(k) match.

• 20 days of Paid Time Off.

• 9 Company-Paid holidays.

• 2 paid floating holidays.

• 7 paid sick days.

• 2 Wellness days.

• 1 Paid Volunteer Day.

• PTO increases to 22 days after 3 years and 25 days after 5 years.

• 12 weeks of primary caregiver leave.

• 4 weeks of secondary caregiver leave.

• Accident, critical illness, and hospital indemnity insurance.

• Pet insurance.

• Legal assistance and identity theft insurance plans.

• Life insurance at 2x salary.

• Access to the Calm app.

• Employee Assistance Program.

• $65/month remote work stipend for internet expenses.

• Culture and team-building activities.

• Tuition assistance.

• Opportunities for career development.

• Charitable contribution match up to $250 per year.

• Remote-first working conditions.

• Comprehensive benefits and wellness plans.

• Industry-competitive compensation and total rewards package.