Procurement Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Personally review and negotiate all new contracts from verbal agreement through to signed Master Service Agreement (MSA).

• Take ownership of all supporting documentation, including Service Orders, Data Processing Agreements (DPAs), Business Associate Agreements (BAAs), and addenda.

• Act as the primary point of contact for legal and procurement representatives from potential clients on a daily basis.

• Collect necessary information from Sales, Customer Success, Finance, and leadership teams.

• Ensure deal records are maintained accurately and kept up to date in HubSpot.

• Highlight genuine contract risks and non-standard terms to the VP of Sales.

• Manage the complete renewal documentation process for over 200 clients, including new clients, upsells, and contract renewals.

• Collaborate with Customer Success to coordinate renewal timing, pricing, and changes in terms.

• Monitor the renewal calendar to avoid missed deadlines.

• Confirm that executed agreements are properly filed and accurately represented in HubSpot.

• Handle high volumes of contract discussions with a focus on efficiency and precision.

• Report directly to the VP of Sales and work collaboratively with Sales, Customer Success, Finance, and leadership teams.

⛳️ Requirements

• A minimum of 3 years of experience in personally negotiating and redlining contracts as an individual contributor.

• Strong background in procurement, paralegal work, contract administration, or contracting within higher education/nonprofit sectors; experience in SaaS deal desk is advantageous but not mandatory.

• Direct, hands-on experience in negotiating real contracts with external legal, procurement, or purchasing representatives.

• Capability to maintain a firm stance in negotiations while fostering positive relationships.

• Ability to manage 10–20 active contract discussions simultaneously without oversight.

• Quick and resourceful in obtaining internal information.

• Proficiency in HubSpot or experience with equivalent CRM systems.

• Excellent written communication skills.

• Preference for experience in procurement within higher education, nonprofit, or healthcare sectors.

• Familiarity with HIPAA contracting and Business Associate Agreements (BAAs) is a plus.

• Previous experience in a fast-paced, high-growth environment with limited resources is preferred.

• Willingness to adjust availability and work extended hours when necessary to meet closing or renewal deadlines.

🏝️ Benefits

• Fully remote working arrangement.

• Full-time employment.