Procurement, Job Cost Accounting Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Onboard and manage vendors and subcontractors, which includes handling agreements, pricing, tax forms, insurance, licenses, and payment details.

• Ensure vendor records are up-to-date and notify Operations and relevant teams of any approvals, restrictions, or missing documents.

• Maintain updated vendor price lists, contractor discounts, purchasing terms, and the company's cost catalog.

• Collaborate with Sales and Estimating to guarantee that estimates, budgets, selections, and change orders are based on current pricing.

• Evaluate quotes, purchase orders, order confirmations, and vendor invoices for accuracy in pricing, quantities, materials, labor, freight, taxes, and scope.

• Investigate and resolve pricing discrepancies, unsupported charges, damaged materials, returns, credits, back charges, warranties, and vendor-related change order issues.

• Allocate each purchase and vendor cost to the appropriate project, phase, and cost code, while escalating significant issues.

• Document and review transactions in QuickBooks Online, ensuring accurate GL coding.

• Assist in bank, credit card, and balance sheet reconciliations.

• Support month-end and year-end closing processes, including reviewing balances and investigating discrepancies.

• Aid in financial reporting, project accounting reviews, audits, CPA inquiries, and tax preparation assistance.

• Maintain organized records and a clear audit trail, providing accounts payable and receivable backup as necessary.

⛳️ Requirements

• Over 5 years of accounting experience with direct involvement in Accounts Payable, purchasing, procurement, or job costing.

• Comprehensive understanding of the entire AP process, including vendor bill entry, approval workflows, payment documentation, statement reconciliation, credits, and account research.

• High proficiency in QuickBooks Online.

• Strong skills in Microsoft Excel.

• Solid grasp of general accounting principles and familiarity with GAAP.

• Experience in job costing, cost codes, vendor pricing, purchasing records, or cost catalog management.

• Capability to read and assess estimates, quotes, purchase orders, invoices, and pricing agreements effectively to identify discrepancies.

• Ability to independently manage a large volume of vendors, POs, invoices, projects, and deadlines.

• Strong analytical, research, and problem-solving abilities, along with the discernment to identify issues that require escalation.

• Professional and confident communication skills when interacting with vendors, subcontractors, customers, and internal teams.

• Discretion regarding contractor pricing, vendor agreements, and company financial information.

• Fluent in English; proficiency in Spanish is a significant advantage.

• Experience in construction accounting or procurement.

• Familiarity with construction materials, units of measure, scopes of work, cost codes, and trade terminology.

• Experience with Buildertrend or a comparable construction management platform.

• Knowledge of customer selections, allowances, change orders, project budgets, lien waivers, and subcontractor documentation.

• Intel Core i5, 8th generation or higher (or equivalent), Windows 11 or later, with 16GB RAM.

• Two monitors, one at least 15" if using a laptop and the other at least 24", with a preference for two 24" monitors.

• A separate mouse if utilizing a laptop.

• Internet speed of 50/5 Mbps download/upload.

• A webcam with clear audio and video, along with a headset, and a dedicated quiet workspace.

🏝️ Benefits

• Work From Anywhere

• Competitive salary paid in US$

• 10 paid days off annually plus paid US holidays

• Birthday bonus

• Performance and tenure bonuses, with annual salary reviews

• The company provides a VOIP phone system and Microsoft 365, with Teams as the primary internal communication tool.