Procurement and Contracting Administrative Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure supplier account information remains accurate and current within Salesforce.

• Revise client contracting details to maintain data integrity and completeness.

• Assist in managing supplier reports and executing necessary data updates.

• Proactively organize supplier files to mitigate compliance risks.

• Aid the Director of Contracting in identifying and updating client contracting activities.

• Support procurement and contracting processes by collecting and organizing documents.

• Keep precise contracting records and documentation in Salesforce.

• Contribute to the efficiency of procurement workflows.

• Assist with the implementation and rollout of departmental initiatives.

• Handle daily administrative tasks while effectively managing priorities and deadlines.

• Employ time-blocking and task-tracking methods to structure workload.

• Adjust to shifting priorities and take on new assignments as needed.

⛳️ Requirements

• 0–2 years of experience in administrative, clerical, or office support roles.

• Strong organizational skills and effective time management abilities.

• Exceptional attention to detail and accuracy.

• Capability to multitask and prioritize conflicting responsibilities.

• Preferred experience with CRM systems, particularly Salesforce.

• Willingness to adapt and learn new processes and systems.

• Must be legally authorized to work in the United States.

• Required to indicate whether sponsorship is needed now or in the future.

🏝️ Benefits

• Annual and quarterly awards.

• Paid day off to contribute to your local community.

• Annual all-company retreat.

• Qualifier-based incentive trip for top performers (certain departments eligible).

• Regional team outings.

• Monthly meetings for the entire company.

• Quarterly bonuses.

• Performance-driven quarterly commission plans.

• 401k plan with company match (eligible after 1 year – up to 4% of salary matched, vested immediately).

• Monthly stipend for cell phone expenses.

• Opportunities for flexible scheduling.

• Generous paid time off (PTO).

• Sick days.

• 9 full holidays.

• 5 half days off before holidays.

• 2 floating holidays.

• Half-day Fridays during July & August (contingent on goal achievement).

• Extensive selection of health plans.

• Paid parental leave.

• Pet insurance program.

• Employee Assistance Plan (EAP).

• Mentorship program.

• “Masterclasses” on industry and department-specific topics.

• Access to state-of-the-art technology platforms and tools, including training.

• Content focused on professional development during annual and monthly meetings.