Executive Administrative Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver thorough administrative assistance to executives and senior leadership.

• Oversee executive calendars, appointments, meetings, and schedules.

• Facilitate internal and external meetings across various time zones.

• Create meeting agendas, presentations, reports, and other documents for executives.

• Monitor action items, deadlines, and follow-ups from meetings.

• Support executives in daily organization and prioritization of tasks.

• Organize and manage executive emails, messages, and correspondence.

• Draft, proofread, and format professional emails, documents, presentations, and reports.

• Engage with clients, vendors, employees, and external partners.

• Handle confidential and sensitive information with discretion.

• Organize and maintain digital files, records, documents, and databases.

• Arrange travel logistics, itineraries, accommodations, and schedules as needed.

• Assist with tracking expenses, reimbursements, and administrative paperwork.

• Support company events, meetings, and special projects.

• Conduct research and prepare summaries or reports for leadership’s review.

• Monitor projects, priorities, and deliverables.

• Collaborate with internal departments to ensure tasks and requests are fulfilled.

• Keep track of deadlines and communicate any potential delays or issues.

• Maintain task lists and follow up with stakeholders as required.

• Assist in enhancing administrative workflows and organizational processes.

⛳️ Requirements

• Minimum of 2 years of professional experience as an Executive Assistant, Administrative Assistant, Personal Assistant, Office Administrator, or in a similar role.

• Exceptional written and verbal communication skills.

• Strong organizational, time-management, and multitasking capabilities.

• Proven track record in managing calendars, meetings, schedules, and competing priorities.

• High proficiency in Microsoft Office or Google Workspace, including Outlook/Gmail, Word/Docs, Excel/Sheets, and PowerPoint/Slides.

• Excellent attention to detail and accuracy.

• Ability to professionally handle confidential and sensitive information.

• Strong follow-up and task-management abilities.

• Capacity to work independently and proactively in a remote setting.

• Professional and polished communication style.

• Bachelor’s degree in Business Administration, Management, Communications, or a related field is preferred, or equivalent practical experience.

• Experience providing support to C-level executives or senior leadership.

• Familiarity with working in international or distributed teams.

• Knowledge of project management and collaboration tools such as Asana, Monday.com, ClickUp, Trello, Slack, or Microsoft Teams.

• Experience coordinating international travel and complex schedules across multiple time zones.

• Proven experience in preparing executive presentations, reports, and business documents.

• Solid understanding of business administration and office management practices.

• Experience in a fast-paced startup or professional services environment.

• Bilingual or multilingual communication skills are a plus.

• Must be available to work within the 7 AM–7 PM CST time range and maintain a 9-hour daily schedule (8 working hours plus a 1-hour break).

🏝️ Benefits

• Fully remote culture designed for autonomy, flexibility, and trust.

• International exposure and collaboration with experts from around the globe.

• Multicultural team environment.

• Opportunities for career growth on a global stage.

• Enjoy 2 days off per week (days to be determined).