Principal Proposal & Contracts Manager

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Plan, organize, strategize, and implement both proactive and reactive proposal development for Federal opportunities.

• Provide support to sales and presales teams and lead proposal initiatives in collaboration with Sales and cross-functional groups.

• Oversee the proposal process from initial awareness through to final responses, BAFOs, presentations, and follow-up activities.

• Analyze and break down RFx documents while creating compliance and responsibility matrices.

• Ensure that proposal processes and submissions adhere to Federal regulations, including FCI, CUI, and privacy standards.

• Track and report on proposal metrics, including contractual SLAs.

• Author responses and collaborate with teams to develop necessary content.

• Formulate pursuit strategies and win themes.

• Assemble, lead, and inspire pursuit teams for strategy sessions, kickoffs, reviews, and transition meetings.

• Act as the main point of contact for procurement inquiries.

• Serve as the primary company liaison for the SEWP VI program and coordinate with the NASA SEWP PMO.

• Maintain responsibility for SEWP VI contract performance, compliance, deliverables, and milestones.

• Interpret and apply SEWP VI requirements, policies, procedures, and guidance.

• Manage the SEWP VI compliance calendar to ensure timely and accurate submissions, certifications, reports, and deliverables.

• Monitor contract modifications, policy updates, technology refresh requirements, and other changes related to SEWP VI.

• Coordinate responses to requests, reviews, audits, and initiatives from NASA SEWP PMO.

• Maintain contract documentation, records, and program files.

• Support the identification, qualification, and pursuit of SEWP VI task-order opportunities.

• Collaborate with Inside Sales and Client Directors on SEWP VI opportunities.

• Review solicitations and task-order requirements for scope, compliance, eligibility, and risk assessment.

• Assist in creating compliant quotes, proposals, and task-order responses.

• Track opportunities from identification through to award and performance.

• Maintain SEWP VI pipeline and reporting processes.

• Oversee subcontractor and teaming-partner compliance.

• Monitor certifications, representations, supply-chain requirements, and contractual obligations.

• Identify risks and escalate issues to leadership as necessary.

• Establish procedures, controls, and standard operating procedures for SEWP VI.

• Coordinate corrective actions for compliance and performance challenges.

• Facilitate SEWP VI activities across Contracts, Finance, Sales, Program Management, IT, Security, and Operations.

• Oversee processes related to orders, task orders, reporting, invoicing, and contract administration.

• Provide support for SEWP-related systems, portals, accounts, and authorized users.

• Monitor task-order and contract performance metrics.

• Create dashboards and management reports detailing pipeline, awards, revenue, compliance, performance, and deadlines.

• Assist in customer and contract-holder meetings, training sessions, conferences, and SEWP events.

• Coordinate financial and program reporting.

• Keep track of contract-related fees and financial obligations.

• Monitor task-order financial performance, revenue, backlog, and forecasts.

• Deliver regular SEWP VI status updates to executive leadership.

• Develop performance metrics and suggest process enhancements.

• Cultivate relationships with Federal customers, Contracting Officers, SEWP PMO personnel, prime contractors, subcontractors, and teaming partners.

• Support customer engagement and account-management initiatives.

• Coordinate responses to customer inquiries and requests.

• Ensure consistent communication among internal and external stakeholders.

• Represent Optiv + ClearShark at SEWP VI meetings, conferences, orientations, industry events, and program activities.

⛳️ Requirements

• A minimum of 5 years of experience in Federal contracting, government contracting, program management, contracts administration, business development, or a similar field.

• Proven experience supporting a Federal Government contract vehicle such as a GWAC, IDIQ, GSA Schedule, BPAs, or agency-specific contracts.

• Working knowledge of Federal acquisition processes and terminology related to government contracting.

• Strong understanding of contract compliance, task-order management, proposal support, and contract administration.

• Ability to independently drive the completion of complex responses under tight deadlines and security restrictions.

• High proficiency in MS Word, MS Excel, PowerPoint, and Outlook; intermediate skills in other MS Office applications.

• Exceptional editing skills for content, grammar, spelling, and punctuation specific to US Public Sector standards.

• Demonstrated capability to manage multiple priorities, deadlines, stakeholders, and cross-functional teams.

• Strong written, verbal, analytical, and organizational skills.

• Ability to work independently and communicate effectively with executive leadership and government clients.

• U.S. citizenship is required by Optiv + ClearShark and contract stipulations.

• Ability to effectively manage time and meet deadlines.

• Capability to work remotely and independently.

🏝️ Benefits

• Work/life balance.

• Access to professional training resources.

• Opportunities for creative problem-solving and engaging with unique, complex projects.

• Volunteer opportunities through “Optiv Chips In.”

• Necessary tools and technology to work remotely/from home (where applicable).