Portfolio Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist with the annual planning process at the end of the year.

• Oversee project coordination using Asana.

• Aid project finance personnel in their responsibilities.

• Manage ongoing internal communications among staff.

• Conduct after-action reviews and incorporate feedback received.

• Provide support to project and program leaders throughout the year.

• Ensure the proper procedures for project initiation and completion, including Asana project plans, budgeting, and communication strategies.

• Act as the primary contact for the organization regarding Asana.

• Address inquiries related to Asana and resolve any issues that arise.

• Collaborate with Operations and the Portfolio Team to maximize Asana's effectiveness.

• Facilitate annual and on-demand training sessions for staff on Asana.

• Potentially reinstate the Asana Advisory Council.

• Assist with the refresh of the Operating Model, particularly in relation to infrastructure tools and practices.

• Provide additional support for travel and physical security requirements.

• Establish safety and security protocols.

• Assist with travel arrangements and visa documentation.

• Revise existing tools and workflows.

• Undertake other duties as necessary.

⛳️ Requirements

• A minimum of 3 years of professional experience.

• Experience in field project work.

• Proficient in English.

• Personal experience living or working in Asia, Latin America/Caribbean, and/or Africa.

• Proven experience in conducting training sessions, workshops, or teaching.

• Knowledge of best practices in budget management.

• Experience coordinating projects, including direct use of Asana or similar project management tools.

• Background in managing complex travel arrangements, including large-scale travel or those with challenging security considerations.

• Strong written communication skills, capable of crafting clear, concise, and actionable internal communications.

• Demonstrated ability to work independently and lead initiatives.

• Proven versatility and integrity.

• Understanding of open source and open data culture across various cultural contexts.

• Enthusiastic about open source and open data initiatives.

• Prior experience in humanitarian, disaster resilience, and development sectors.

• Previous work or volunteer experience with HOT.

• Familiarity with OpenStreetMap tools, such as JOSM, iD, and QGIS.

• Experience in GIS and spatial data analysis, including remote sensing and imagery.

• Background in donor relations, including reporting and deliverable requirements.

• Proficiency in multiple languages.

• A university or college degree in a relevant field, or equivalent humanitarian-related experience is desirable.

🏝️ Benefits

• Full-Time Contractor position (32 hours per week).

• Contract duration of 4 months.

• Option for remote or global work arrangements.

• Early submissions are encouraged; applications will be reviewed on a rolling basis.